Grants and Contracts Administrator, Office of Sponsored Programs (Remote Eligible)

The University of Virginia Office of Sponsored Programs (OSP) seeks a Grants and Contracts Administrator, reporting to the Associate Director of Pre-Award, to perform sponsored outgoing subaward related activities supporting our research mission. This position is eligible to be remote.

OSP's mission is to provide leadership in research administration, support the research endeavors of University faculty, ensure the responsible stewardship of research funding, and oversee the submission of proposals and the negotiation and acceptance of awards by the University according to State and federal laws and regulations as well as University and sponsor requirements.

Grants and Contracts Administrators possess a comprehensive understanding of grants and contracts administration. Subaward Administrators are responsible for the processing of subawards in the financial system and serve as a principal contact for subrecipients and UVA departments.

The preferred candidate will have strong listening and communication skills, be adept at learning new systems, and will grasp new concepts and processes easily and efficiently. The ability to work self-sufficiently on assigned tasks while still being an active and integral part of the Pre-Award team is a key component of the Grants and Contracts Administrator role. OSP is a fast-paced, deadline driven environment with high volume, requiring excellent time management and organizational skills.

Key Responsibilities

• Assesses, creates, and manages outgoing sub-awards for the University.
• Accurately and efficiently manages setup of subawards in the both the research administration system (ResearchUVA) and the financial system (Workday Financials).
• Reviews subrecipients for conformity with University, federal, state, and Sponsor policies; identifies, articulates and resolves relevant issues in subaward review on a timely basis through contact and follow-up with University administrators, faculty, subrecipients or third parties as appropriate.
• Demonstrates familiarity with a variety of different contractual provisions from federal and non-federal prime sponsors, the Federal Demonstration Partnership (FDP) templates, and associated subaward terms and conditions.
• Performs risk assessments on subrecipient’s ability to properly manage subaward responsibilities
• Reviews and negotiates outgoing sub-award agreements and amendments, as well as other collaborative research agreements, such as incoming subawards, grant agreements, and similar..
• Manages a complex portfolio as a resource for the University faculty and staff on research administration, ensuring compliance with state, Federal and University rules, regulations, policies and practices (such as FAR, Uniform Guidance, sponsor guidelines, etc), while providing quality service and adhering to relevant deadlines.
• Participates in the development and maintenance of standard operating procedures governing subrecipient monitoring, document collection, and subaward review and execution.
• Mentors and provides guidance to new administrators.

In addition to the above, other duties may be assigned.

Minimum Qualifications:

Education: Bachelor's degree.

Experience: At least three years of relevant experience is required. A combination of education and relevant experience may be considered in lieu of a degree.

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Preferred Qualifications:

Experience: At least 3 years relevant experience with grants and contracts in research administration within an institution of higher education.

Licensure: Certified Research Administrator (CRA) certification or similar.

This is an exempt-level, benefited position.  For more information on the benefits at UVA, visit  hr.virginia.edu/benefits. This position is located in Charlottesville, VA, and provides an option to work on-site, hybrid or fully remote, following the University's remote work guidelines.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

This position will not be able to provide consideration for candidates who require sponsorship at this time. The University will perform background checks on all new hires prior to employment.

Application review will begin after October 12.

How to Apply

Please apply online, and search for R0088091. Complete an application online with the following documents: 

• Resume

• Cover letter 

Upload all materials into the resume submission field; multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website.

References will be completed via UVA’s standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A minimum of three is required.

For information regarding the position or the application process, please contact Lyndsay Thaxton at enn9zv@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.