HR Administration and Payroll Coordinator

Amway is the world’s #1 direct selling company and one of the largest family-owned businesses globally. Since 1959, we’ve been empowering people with innovative solutions and over 450 premium products in nutrition, beauty, and home care. Sold exclusively through our network of independent distributors and our webshop, our products help millions live healthier, more vibrant lives. With a presence in over 100 countries and $7.3 billion in revenue in 2025, Amway continues to lead the way.

Our top brands? Nutrilite™ – the world’s #1 brand of vitamins and supplements, ARTISTRY™ – high-performance skincare and beauty, and eSpring™ – cutting-edge water filtration systems.

Primary responsibilities:

Positions in this subfamily are engaged in payroll processing activity, which may include:
• Analyzes, audits, reconciles and resolves payroll processing and employee payroll issues to ensure smooth payroll processing.
• Ensures payroll reporting and payments are compliant with company policy, generally accepted accounting principles, and relevant government regulations.
• Supports Amway's response to auditing and regulatory inquiries.
• May work with internal and external systems support providers to achieve solutions or administer company payroll system ("in-house" or vendor provided system).

HR & Payroll Administration
Support payroll processing and cooperation with payroll vendors, to include:
•Collecting payroll input and entering data into payroll systems, checking accuracy, and preparing monthly payroll summaries.
•Preparing and distributing of remuneration documentation.
•Facilitating payments to employees and third parties (tax, insurance authorities, etc.).
•Maintaining, and archiving personnel files in accordance with local laws.
•Handling employee queries related to HR administration, payroll and time management systems.
•Administering benefits.
•Supporting various HR administration areas (onboarding, offboarding, contract extensions, etc.).
•Preparing HR Admin & Payroll reports.

Collaboration & Support
•Collaborating with HR Operations Specialists, HR Business Partners, HR Centers of Excellence and external partners/vendors.
•Liaising with vendors to provide labor law advice in payroll and HR administration areas to employees and HR Business Partners.
•Supporting the annual audit process.
•Supporting projects.

Processes & Optimization
•Creating and updating local procedures and instructions and building a country knowledge base.
•Identifying and implementing process improvements at the country or regional level.

Geographical Scope
•Selected countries/entities in ESAN region.

Required Knowledge & Skills and/or Related Experience:
•Have a strong customer focus.
•Proactive attitude.
•Demonstrates the Amway Values.
•Ability to interact at various levels of the organization with diplomacy, confidentiality and professionalism.
•Ability to be flexible and respond to fast paced, changing environment
•High level of attention to detail and accuracy.
•Ability to work with deadlines set by the local law & company rules.
•Strong work ethic and ability to work flexible hours based on payroll cycle needs.
•Analytical skills.
•Fluent English, Ukrainian language would be a benefit
•MS Office - intermediate level.
•Experience or employment within HR environment is required.
•Experience in payroll delivery is an additional benefit.
•Basic knowledge of local labor law & payroll regulation in area of geographic scope is an additional benefit.

What you can expect from us:

• Fixed term contract, till the end of 2027
• Hybrid Work model (3 days from the office)
• Private medical care in LuxMed Group
• MyBenefit Cafeteria Platform (with Multisport card available)
• Group Life Insurance
• Additional day off for your Birthday
• Additional two days off per year for voluntary activities of your choice
• Employee discount for high-quality Amway products
• Annual Bonus depending on the yearly company and individual performance
• Various portfolio of internal and external trainings: professional certifications, access to the e-learning platform
• Possibility of growth within the organization
• International team environment
• Numerous company events and office initiatives
• Family atmosphere with no formal dress code
• Attractive office location in the heart of Krakow (High 5ive, Pawia street)