HR Administrative Assistant

About Us

AbroadWorks is a fast growing global enterprise with established operations in the United States, India, and the Philippines. We specialize in providing both service-based solutions and advanced tech to help North American organizations in finding, onboarding, and managing global talent easily.

Our Offerings

Global Staffing Services: Currently, the majority of our revenue is generated through our comprehensive global staffing services, which cater to the diverse needs of our clients.

Technology Solutions: Looking ahead, our strategic focus is to expand our footprint in the software sector, leveraging our technology to improve global human capital and talent management processes.

Job Title: HR Administrative Assistant

Location: Fully Remote, Philippines

Rate: $4 – $7 per hour based on skills and relevant experience

Schedule: Full-Time, Monday to Friday from 8AM - 5PM Eastern Time with flexibility to do Sunday coverage

Job Type: Full-Time

Job Description

We are seeking a highly organized and personable HR Administrative Assistant to support our Human Resources team with recruitment, onboarding, employee administration, and day-to-day office support. This role serves as an important point of contact for both candidates and employees while ensuring HR processes are completed accurately and efficiently.

Requirements

• Excellent verbal and written English communication skills with a professional phone presence.
• Previous experience in administrative support, Human Resources, recruiting, office administration, or a related role.
• Experience posting and managing job advertisements on platforms such as Indeed, ZipRecruiter, or similar job boards.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks and prioritize responsibilities in a fast-paced environment.
• Proficiency with Microsoft Office and Google Workspace applications.
• Comfortable learning new HR systems, recruiting platforms, and internal tools.
• Ability to handle confidential information with professionalism and discretion.
• Reliable internet connection and professional remote work setup.
  
  

Preferences

• Experience supporting US HR or recruitment functions.
• Familiarity with HRIS, applicant tracking systems (ATS), or employee record management systems.
• Previous payroll experience is a plus but not required.
• Experience supporting remote teams or distributed workforces.
  
  

Responsibilities

• Answer incoming phone calls professionally and direct inquiries to the appropriate team members while providing excellent customer service.
• Assist with the onboarding process for new hires by preparing employment documents, coordinating onboarding activities, and ensuring a smooth first-day experience.
• Post, update, and manage job advertisements across various recruitment platforms, including Indeed, ZipRecruiter, and other job boards.
• Coordinate with candidates throughout the recruitment process by scheduling interviews and providing timely communication.
• Maintain accurate employee records, HR files, and personnel documentation while ensuring confidentiality and data integrity.
• Provide administrative support for day-to-day HR operations, including document preparation, data entry, and filing.
• Assist with HR-related communications, employment verifications, and other employee requests as needed.
• Support payroll-related administrative tasks when required. Previous payroll experience is a plus but not required.
• Collaborate with the HR team to improve administrative processes and ensure efficient HR operations.
  
  

Successful candidates for this role are expected to possess the following attributes:

• Must have excellent English communication skills.
• Has the ability to complete projects in a timely manner and quickly adjust to changing circumstances and embrace new technologies, processes, or methods.
• Great logical and verbal reasoning skills.
• Exceptionally detail-oriented.
• Exceptional problem-solving and information-processing skills.
• Ability to think outside the box.
• A great work ethic and interest in learning new concepts and growing with the job.
• Ability to work both independently and as part of a team.
• Must have their own work device (preferably a desktop or laptop) and a stable internet connection.
• Must be comfortable with using a time-tracking software for payroll purposes.
• Must be willing to undergo a background verification check during the final stages of the hiring process.
  
  

Successful candidates for this role will be rewarded with the following benefits:

• A total of five paid vacation days per year (additional days can be taken unpaid).
• A 5% raise per year guaranteed (additional raises or bonuses may be given for outstanding performance).
• A paid 15-minute break for every 4 hours of work
• Healthcare benefits after 2 months of full-time work.
• Vacation days increase by 1 vacation day per year. I.e. after one year of employment, the total paid vacation days on year 2 would be six, on year 3 seven, etc.
  
  

Our main focus is to build an energized and motivated workforce where our employees are happy and satisfied with their jobs and growth opportunities.

We are looking forward to making you a part of our team!

Thank you for your time and interest.