HR & Administrative VA (Remote)

Job Description This is a remote position. What We Do At Outsource Access, we help fast-growing industrial and manufacturing leaders maintain seamless operational control and airtight administrative compliance. We don't just manage daily tasks—we make sure employee data is 100% secure, performance evaluation cycles run on time, and internal operations stay perfectly organized so the leadership team can focus on scaling their business. How You’ll Make a Difference Guarding the Gate: Draft clear job descriptions, screen incoming candidates, and conduct 1st-level virtual video interviews to eliminate applicant bots, verify identities, and bring only top-tier talent to department managers. Building Airtight Governance: Securely collect, archive, and organize sensitive employee documentation inside company Google Drive repositories while maintaining a zero-lapse tracking matrix for expiring IDs, certifications, and health/safety records. Keeping Time & Operational Integrity: Audit daily timecard punches, track PTO balances, and log call-offs in real time to ensure accurate attendance records and immediate supervisor visibility. Driving Performance & Accountability: Own the 90-day and annual review master schedules, proactively pushing supervisors to complete appraisals on time and keeping confidential historical compensation records organized. Requirements Is This You? An Organizational Maestro: You have 2–3+ years of experience in HR administration, executive support, or operational coordination, with an obsessive eye for detail and a track record of handling sensitive personal data with 100% confidentiality. A Proactive Communicator: You possess elite written and spoken English skills, feeling completely comfortable running 1-on-1 video interviews and gently nudging managers to hit evaluation deadlines. A Fast-Paced Multi-Tasker: You thrive under dynamic business conditions (bonus points if you have experience in manufacturing, industrial, or logistics sectors) and never let critical administrative details slip through the cracks. Tech-Savvy: You have advanced mastery of Google Workspace (Drive architecture, Sheets formulas, Docs, Gmail) and adapt quickly to HRMS/payroll platforms, Zoom, and communication tools like Slack and Loom. Your Home Office: You operate from a quiet, distraction-free home office setup equipped with a high-performance computer, dual monitors, high-speed fiber internet (with backup solutions), and a professional headset. Benefits Why You’ll Love Being Part of the OAmazing Team You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you: Your Wellness & Security Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills. Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net. Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home. Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time. Your Financial Rewards Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that. Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours. 13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.