HR Assistant

Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary The HR Assistant will directly report to HR Manager. The HR Assistant is responsible for supporting the I9 process for MGB Residents, MGPO Physicians and Fellows, BWH Fellows and Researchers, and BWPO Physicians. This position is a remote position but may occasionally need to work on site to meet in person with hires. Responsibilities: - Responsible for the I9 completion: Manage I9 scheduling through bookings link - Collect I9 documents via email - Meet with new hires to verify I9 documents virtually (in person if needed) - Follow up with new hires that need to reschedule or schedule appointments - Complete Section 2 of I-9 form and upload documentation - Process E-verify - Work closely with HR Reps with non-confirmation cases - Track all new hires and I9 status Responsible for timely completion according to I9 deadline timeframe, Beeline extended worker support. - Other HR onboarding support and projects as assigned. Qualifications Qualifications 1-3 years of related experience in a business or customer service setting, preferably in a Human Resources department. Must be able to effectively communicate with physicians, managers and employees Must have strong verbal and written communication skills Must be willing to work as a team player in a very busy environment Must have excellent attention to detail Ability to prioritize and organize workload to get work done in most effective manner Ability to handle multiple tasks at the same time Must have a high level of integrity/trustworthiness – will be privy to a variety of confidential information, both verbal and written Additional Job Details (if applicable) ​ Remote Working Model Requirements Per Diem // Remote M-F Eastern business hours required On remote workdays, employees must use a stable, secure, and compliant workstation in a quiet environment. Teams video is required and must be accessed using MGB-provided equipment. Remote Type Remote Work Location 55 Fruit Street Scheduled Weekly Hours 0 Employee Type Per Diem Work Shift Day (United States of America) Pay Range $17.71 - $25.28/Hourly Grade 2 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.