HR Assistant

This is a remote position.

Your Duties:

• Providing day-to-day administrative support across the full employee lifecycle, including onboarding, probation, appraisals, promotions, transfers and leavers.
  
• Preparing and issuing HR documentation, including contracts, amendments, letters, reference requests and other employee correspondence.
  
• Maintaining accurate and up-to-date employee records in HRIS and other HR systems, ensuring data integrity, confidentiality and GDPR compliance.
  
• Supporting internal recruitment administration, including onboarding documentation and coordination with the Recruitment Team.
  
• Acting as a first point of contact for routine HR queries from employees and managers, providing guidance on processes, timelines and documentation.
  
• Supporting the HR team with employee relations administration, including performance, absence, disciplinary and grievance matters, escalating complex or sensitive cases appropriately.
  
• Producing regular and ad hoc HR reports and supporting the analysis of workforce data, including absence, turnover and performance trends.
  
• Ensuring HR data is accurate, timely and clearly presented to support effective decision-making.
  
• Supporting HR projects and initiatives, including annual pay reviews, apprenticeships, inductions, policy updates and other ad hoc HR activities.
  
• Contributing to the continuous improvement of HR systems, processes, and ways of working, identifying opportunities to improve efficiency and service delivery.
  
• Supporting the delivery of HR guidance, training, and coaching to managers and employees on HR policies, procedures and best practices, under guidance.
  
• Using AI and digital HR tools to improve the efficiency and accuracy of HR processes, while maintaining appropriate data privacy and governance standards.
  
• Carrying out any other reasonable duties as requested.
  

Requirements

• 2+ years of experience in HR administration, HR coordination or a similar HR support role.
  
• Good understanding of HR administration and employee lifecycle processes.
  
• Basic understanding of employment law, HR policies and compliance requirements.
  
• Knowledge of GDPR and data protection principles, with the ability to handle confidential employee information appropriately.
  
• Experience working with HRIS or other HR software systems and maintaining accurate employee records.
  
• Experience producing HR reports and working with employee data and management information.
  
• Good working knowledge of Microsoft Office, particularly Excel, Word and PowerPoint.
  
• Ability to manage multiple tasks and deadlines in a fast-paced, time-sensitive environment, with strong attention to detail.
  
• Strong communication and interpersonal skills with the ability to build effective relationships with employees and managers.
  
• Ability to handle sensitive matters with confidentiality, professionalism and discretion.
  
• Awareness of AI and digital HR tools and their use in improving HR processes and employee experience.
  
• English language Upper Intermediate B2 is a must.