HR Coordinator

Description ABOUT US: Women’s Lunch Place is a 501(c)3 nonprofit organization that addresses hunger, homelessness, and poverty through innovative and integrated services that promote hope, healing, and opportunity. We work with more than 2,300 women annually, meeting each guest where she is and helping her move toward stability and self-sufficiency through our individualized case management, housing and stabilization, healthcare, day shelter community, and healthy meals programs. At Women’s Lunch Place, Dignity is Everything. POSITION SUMMARY: Women’s Lunch Place is seeking a full-time HR Coordinator to support the daily operations of the Human Resources function. This role is ideal for an early-career HR professional who is detail-oriented, service-minded, and eager to grow within a mission-driven nonprofit environment. The HR Coordinator plays a key role in recruitment, onboarding, HR administration, payroll support, compliance, and employee engagement, ensuring smooth and consistent HR operations across the organization. This position works closely with and supports the Senior Director of HR, allowing for continuity, efficiency, and strong employee experience across the organization. Due to the nature of the role, the HR Coordinator will regularly handle sensitive and confidential employee, organizational, and leadership information and must demonstrate a high level of discretion, professionalism, sound judgment, and integrity. The position also provides exposure to executive-level operations and cross-departmental collaboration, offering valuable experience within a dynamic nonprofit leadership environment. Reports to: Senior Director of HR Exempt Status: Exempt Position Status: Full-time, hybrid (minimum 4 days in person); While we strive to be flexible with work-from-home schedules, designated remote workdays are not guaranteed and may be subject to change based on organizational and operational needs. Pay Rate: $60k - $63k annually ESSENTIAL DUTIES AND RESPONSIBILITIES: HR Administration & Compliance Maintain and oversee all HR checklists and workflow tools, ensuring timely completion of recurring HR processes and adherence to established timelines and procedures outlined in the HR Manual. Act as an accessible, trusted point of contact for basic HR questions and guidance (routing to appropriate contact when needed). Maintain accurate and confidential employee records, personnel files, and HRIS data. Assist with benefits administration, open enrollment preparation, and employee inquiries related to benefits and HR policies. Support compliance with federal, state, and local employment laws and organizational policies, including strict I-9 and E-Verify compliance. Recruitment & Onboarding Coordinate the full-cycle recruitment process, including posting job openings, screening resumes, scheduling interviews, and communicating with candidates. Support onboarding and offboarding processes, including preparing new hire documentation, coordinating orientations, managing separation and termination checklists, coordinating exit procedures and interviews, and ensuring timely system access, account deactivation, and paperwork completion. Payroll & HR Systems Assist with bi-weekly payroll processing through Paylocity, including auditing timecards, entering updates, and resolving discrepancies. Run routine HR and payroll reports to support audits, budgeting, and leadership reporting. Employee Relations & Internal Communications Assist with employee relations, performance, and disciplinary matters Coordinate internal staff communications, including newsletters, organizational updates, and benefits communications. Track licensure, training requirements, certifications, and renewal deadlines to support compliance and staff development. Support employee engagement initiatives and organizational culture-building efforts. Coordinate and help administer the organization’s Rewards & Recognition program, including gift ordering, scheduling and coordinating celebrations, preparing recognition materials or remarks, and supporting employee appreciation initiatives. Assist with scheduling, tracking, and organizing trainings and professional development opportunities. Support administration of the annual employee engagement survey and biannual performance evaluation process, including tracking completion, maintaining documentation, and coordinating related communications. Projects & Continuous Improvement Support ongoing and special HR projects, including policy updates, process improvements, audits, and HR analytics. Provide general administrative and operational support to ensure efficient and consistent HR department operations. Perform other special projects as assigned by the Senior Director of HR. Other Responsibilities Perform additional duties as assigned by the Senior Director of HR. Responsibilities subject to change in this dynamic and flexible work environment. Requirements QUALIFICATIONS: Education and/or Experience: We recognize that people develop skills through many pathways and encourage candidates with diverse backgrounds to apply. Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. 1–3 years of experience in an HR, administrative, or people operations role preferred. Knowledge of federal and state employment laws (FMLA, ADA, EEO, FLSA) Fluency in Spanish preferred. Strong organizational skills with high attention to detail. Excellent written and verbal communication skills. Demonstrated ability to handle confidential information with discretion and professionalism. Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with HRIS and payroll systems (Paylocity preferred). Ability to work independently and take full ownership of assigned projects and workflows Prior nonprofit experience is a plus but not required. ADDITIONAL INFORMATION: Physical and Environmental Requirements: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical activities include: The employee primarily sits, but is occasionally required to stand, walk, and use hands to finger, handle or feel controls. The employee must occasionally lift and/or move up to 10 pounds. Specific vision and hearing abilities required by this job include close vision and distance vision and ability to hear conversations in office and group settings. Attendance at meetings in the community is required. Work Environment: The noise level in the administrative office is generally low; the noise level in the shelter is usually high. The employee will be exposed to occasional disruptive behaviors in the shelter and/or community dining room. Women’s Lunch Place is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Women’s Lunch Place offers a rewarding work environment with competitive salary, generous benefits and a strong commitment to diversity in its workforce and programs. Women’s Lunch Place does not discriminate based on race, color, gender or gender identity, religion, national origin, sexual orientation or disability.