HR Coordinator

Overview

Position: HR Coordinator (temporary, full-time)

Department: Human Resources

Location: Hybrid (Santa Rosa, CA)

WHO WE ARE:

Endologix LLC operates as a is a subsidiary of Rhevera Medical Holdings, LLC, a global medical device company focused on preserving and restoring the blood flow patients depend on. Our innovative vascular portfolio spans aortic repair, peripheral arterial disease, and thrombectomy, including the ALTO® Abdominal Stent Graft System, AFX®2 Endovascular AAA System, DETOUR™ System, and Pounce™ Thrombectomy System.

At Rhevera Medical, innovation is more than what we create. It’s how we think, collaborate, and move patient care forward. We’re building a mission-driven culture where your ideas matter, your growth is supported, and your work can make a meaningful difference.

Our Core Values guide the choices we make and the way we work, because our customers and patients depend on us:

• Patient Outcomes Drive Us: We improve lives with every advancement we deliver.
• Integrity Defines Us: We do what’s right, stay transparent, prioritize quality, and own our actions.
• Innovation Advances Us: We stay curious, adaptable, and push boundaries.
• Boldness Propels Us: We take smart risks and are unafraid in our pursuit of excellence.
• Collaboration Unites Us: We partner across teams and with physicians to drive exceptional results.

Ready to bring your ideas, experience, and passion to work that matters? Join us and help shape what’s next in vascular care.

Employment with Endologix LLC: Candidates applying for this position are applying for employment with Endologix LLC, which operates as is a Rhevera Medical company. Candidates for this role will not be employed, or jointly employed, by Rhevera Medical Holdings, LLC.

ABOUT THE ROLE:

We’re looking for a temporary, full-time HR Coordinator to join our Human Resources team. In this role, you’ll provide day-to-day clerical and administrative support to the Human Resources team. The role focuses on scheduling, document preparation, data entry, records organization, onboarding logistics, communications support, and coordination of routine department activities. Substantive employee questions and matters requiring HR judgment are routed to the appropriate HR team member. The ideal candidate is organized, accurate, responsive, service-oriented, and able to handle confidential information appropriately.

This is a hybrid position requiring at least three days onsite per week, during Monday through Thursday, at the Santa Rosa facility starting as a temporary role with the possibility of extending to regular full-time (TBD).

Responsibilities

WHAT YOU'LL DO:

Administrative Support

• Monitor the HR shared inbox and route messages to the appropriate HR team member without providing substantive HR guidance.
• Open, sort, scan, and distribute incoming mail and department correspondence.
• Manage calendars, schedule meetings, coordinate conference rooms, and prepare routine meeting materials for HR related meetings and events.
• Prepare, format, proofread, copy, and distribute approved HR communications, announcements, presentations, forms, and memos.
• Maintain department calendars, trackers, contact lists, task lists, and shared folders.
• Order and maintain HR office supplies, onboarding materials, and department resources.
• Provide general administrative support for HR projects and recurring department activities.

Onboarding and Offboarding Logistics

• Coordinate onboarding schedules, room reservations, materials, and meeting invitations using approved checklists.
• Prepare standard onboarding packets and track receipt of required documents for HR review.
• Send approved welcome messages, orientation details, reminders, and follow-up communications.
• Coordinate with designated partners regarding workspace, badge, equipment, and system-access logistics.
• Enter approved temporary employee and new hire information into designated systems using established instructions.
• Coordinate routine offboarding logistics, including checklists, meeting invitations, equipment-return reminders, and file organization.
• Escalate missing, incomplete, or inconsistent information to the appropriate HR team member.

Records and Data Administration

• Scan, label, index, upload, and organize employee and HR department records in approved locations.
• Maintain electronic and paper files using established naming, filing, access, and retention procedures.
• Perform routine data entry and update approved fields in HR systems, spreadsheets, trackers, and templates.
• Handle confidential records with discretion and follow established access and document-handling procedures.

Communications, Programs, and Events

• Format and distribute approved employee communications and maintain distribution lists.
• Update presentation slides, organizational charts, directories, and templates based on information approved by HR leadership.
• Coordinate event logistics, including invitations, supplies, room setup, vendor communication, and attendance tracking.
• Partner with IT, Facilities, and other support functions on routine administrative requests.

Qualifications

WHAT YOU'LL BRING:

Education:

• Associate degree or additional administrative training preferred.
• Two or more years of administrative, office coordination, customer service, or similar support experience preferred.

Experience:

• Experience handling confidential or sensitive business information.
• Experience with data entry, document management, scheduling, and records organization preferred.

Skills/Competencies:

• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to learn HR systems and other business applications through written procedures and training.
• Strong organization, follow-through, attention to detail, and accuracy.
• Clear and professional written and verbal communication skills.
• Strong customer-service orientation and ability to route questions appropriately.
• Ability to manage multiple routine deadlines and adjust priorities as directed.
• Ability to maintain confidentiality and follow established procedures.
• Comfort performing repetitive administrative tasks with consistency and accuracy.
• Basic proficiency with document formatting, spreadsheets, shared drives, and virtual meeting tools.

WHAT WE OFFER:

• Pay rate of $28.84/hr-$33.65/hr

OUR COMMITMENT TO EQUAL OPPORTUNITY AND VETERAN INCLUSION:

Endologix LLC, which operates as a Rhevera Medical company, is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. As a federal contractor, Endologix LLC is committed to taking affirmative action to recruit, employ, and advance in employment qualified individuals with disabilities and protected veterans.