HR Operations Coordinator (Temporary Assignment: November 2026 - March 2027)

Status: Temporary Assignment (November 2026 – March 2027)

Hours: Monday – Friday, 35 hours/week

Home Campus: Fennell (hybrid work arrangements available)

Rate of Pay: Payband 7 ($63,260 - $79,077 per year)

Vacancy Status: 1 vacancy available

Posting Date: October 15th, 2026

Closing Date: October 28th, 2026 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Job Summary

Reporting to the Manager, HR Operations & Administration, the HR Operations Coordinator provides centralized, comprehensive administrative, operational, and systems support that enables the effective functioning of the entire HR department. Working collaboratively, the HR Operations Coordinator ensures smooth day to day office operations; administers learning management and training logistics; maintains accurate HR data, records, and employee information; supports college-wide attendance and absence tracking; and coordinates cross-functional reporting, financial transactions, and compliance activities. By delivering timely, accurate, and customer focused service across these areas, the position contributes to operational efficiency, data integrity, and a positive employee experience.

What you’ll be doing:

Office & HR Operations Support

• Maintains centralized documentation and retrieval systems.
• Tracks action items and drafts HR correspondence.
• Schedules meetings and manages calendars.
• Receives and triages phone, email, and in person inquiries
• Manages multiple email inboxes and responds or triages inquires as appropriate.
• Prepares agendas and minutes.
• Creates and updates HR forms, templates, guides, and internal/external web platforms (MyMohawk, Working at Mohawk, Careers page).
• Coordinates mail and service provider access (IT, Security, Facilities etc.).
• Orders and maintains office and technology supplies, including asset tracking.
• Tracks eSAFs and routes them for action
• Handles employee information-release processes and prepares letters of employment.
• Coordinates HR events (e.g., new hire orientation, HR team events).
• Supports onboarding logistics, including new hire welcome kits
• Participates in departmental office coverage which includes greeting visitors.
• Acts as backup to the HR Office Manager.

Cross Functional Administrative Support & Reporting

• Collects and submits data for Top Employer Application and other external submissions.
• Creates and updates SharePoint/Teams sites and meeting resources
• Coordinates HR and cross functional meeting schedules (e.g. Manager’s Roundtable, HR/Finance, HR/IT).
• Prepares schedules and ad hoc reports, presentations, metrics, and dashboards.
• Generates union related invoices and liaises with Finance and union partners.
• Facilitates payment of HR vendor invoices and Health and Safety reimbursements.
• Supports cyclical reporting with Workforce Analysts.
• Administers tuition assistance programs (eligibility, coordination, tracking, payments).
• Tracks Standard Workload Forms and flags workload complaints.
• Coordinates the annual T2200 process.
• Assists with retiree mail‑outs.
• Reconciling HR operations expenses.

Learning Management System (LMS) & Learning Event Administration

• Administers learning events in the LMS (uploads events, assigns training, manages registrations/transcripts).
• Creates and maintains user guides and templates.
• Supports LMS super‑users and employees and produces basic reporting
• Coordinates workshop and learning event logistics (rooms, equipment, technology, materials, food).
• Processes evaluations and issues certificates.
• Markets learning opportunities and supports AODA accessibility requirements.

HR Data, Records & Systems Administration

• Collects personal information for new employees and creates Banner records.
• Manages temporary SIN and work permit documentation.
• Provides administrative support to the Over-Age Dependent process including communications and tracking.
• Create new employee digital files.
• Processes demographic updates (address, legal/preferred name).
• Exports organizational charts and flags data integrity issues.

Absence Management Tracking

• Maintains and updates the college attendance records in Banner.
• Generates data for college and government reporting.
• Updates sick time records for employees on Short Term Disability.
• Responds to inquiries regarding the time and attendance system.

Other duties as assigned.

What you’ll bring to the role:

• A two-year Diploma/Certificate in Human Resources, Business with Human Resources, Office Administration or a or related discipline, or equivalent combination of education and experience.
• A minimum of two years of experience working in an office environment and processing data is required.
• Experience with an HRIS, SharePoint and Banner would be an asset.
• Experience maintaining confidential files.
• Experience with inputting large amounts of data on a regular basis with few inaccuracies at a fast pace.
• Experience in workload management to plan and execute competing tasks, often with external deadline requirements.
• Detail-oriented, process-focused, with the ability to complete tasks while assessing priorities and within allocated time constraints.
• Proven analytical and problem-solving skills with data entry accuracy.
• Exceptional organization and interpersonal skills such as listening and the flexibility and resilience required to deal with unexpected changes in plans and priorities.
• Demonstrated experience maintaining confidential files, records and information.
• Conflict resolution or customer service skills training and/or experience.
• Strong communication skills, both written and verbal.
• Demonstrated proficiency in processing high volume documentation in addition to computer skills in all MS Office applications, with advanced skills in Teams, Outlook, Excel, Power Point.
• Demonstrated ability to cultivate positive, collaborative working relationships at all levels.
• Excellent customer service skills with a demonstrated sense of urgency as appropriate to the circumstance.
• Experience using technical and analytical skills, while working with an HRIS/HRMS or LMS, and their inter-relatedness to other systems is preferred – Banner and Cornerstone.
• Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
• The ability to communicate and work effectively with diverse students, employees, and communities.

What we offer:

• 22 vacation days per year plus holiday closure.
• Opportunity to gain experience and build relationships at a Hamilton/Niagara Top Employer.
• Access to professional development opportunities.
• Option to enroll in Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
• Discounted rate for full-service athletic facility and instructor-led classes.
• Opportunities to engage in wellness events and activities.

To find out more about working at Mohawk College, including our Employee Value Proposition, please visit https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk

We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.

The College is committed to fostering inclusive and barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

To learn more about Mohawk College’s commitments, please visit the Mohawk College strategic plan webpage: https://www.strategicplan.mohawkcollege.ca/