HR & Payroll Specialist

Why Join Exadel We’re an AI-first global tech company with 25+ years of engineering leadership, 2,000+ team members, and 500+ active projects powering Fortune 500 clients, including HBO, Microsoft, Google, and Starbucks. From AI platforms to digital transformation, we partner with enterprise leaders to build what’s next. What powers it all? Our people are ambitious, collaborative, and constantly evolving. What You’ll Do Prepare and submit statistical reports required by the Central Statistical Office (GUS) based on the Employer's HR and payroll data Ensure payroll documentation complies with applicable labor, tax, and social insurance regulations Maintain accurate payroll records and support compliance with internal policies and statutory requirements Prepare and issue employment- and payroll-related documents and certificates requested by employees (including employment contracts, contracts amendments etc.) Produce employment and earnings certificates, ZUS-related documentation, payroll confirmations, and other standard employment documents Prepare documentation supporting residence and work legalization processes for foreign employees within the scope of employment and remuneration information Maintain employee payroll documentation and ensure accuracy and confidentiality of personnel records PPK (Employee Pension Plan) administration Benefits administration Maintain comprehensive process documentation and operational guidelines Ensure payroll knowledge, documentation, and system access are transferred in a manner that supports business continuity and uninterrupted payroll operations Collaborate with internal stakeholders and external vendors to maintain consistent payroll service delivery Partner with HR Business Partners, HR Operations, Finance, Legal, Office Administration when needed, and external payroll providers to resolve payroll-related matters Provide payroll expertise and guidance to managers and employees regarding payroll administration and statutory requirements Participate in payroll improvement initiatives, process optimization, and implementation of new tools or procedures Support audits, internal controls, and compliance reviews related to payroll and HR administration What You Bring Proven professional experience in payroll administration and HR operations Solid knowledge of Polish labor law, payroll regulations, taxation (employment related) , social insurance (ZUS), and statistical reporting (GUS) Experience preparing payroll documentation and statutory declarations Experience working with HRIS (Workday) and payroll systems Strong attention to detail and high level of accuracy Excellent organizational and analytical skills Ability to manage confidential information with discretion Strong problem-solving and communication skills Ability to collaborate effectively across HR, Finance, Legal, and external stakeholders Continuous improvement mindset with the ability to identify and implement process enhancements Proficiency in Microsoft Excel and HRIS/payroll systems Nice to Have Experience collaborating with external payroll providers is an asset (Deel) Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or a related field preferred Payroll, HR, or accounting certifications are considered an advantage English Level Upper-Intermediate Legal & Hiring Information Exadel is proud to be an Equal Opportunity Employer committed to inclusion across minority, gender identity, sexual orientation, disability, age, and more. Reasonable accommodations are available to enable individuals with disabilities to perform essential functions. Please note: this job description is not exhaustive. Duties and responsibilities may evolve based on business needs. Compensation details are shared with candidates at the early stage of the recruitment process. The offer is not binding until a signed contract is in place. Your Benefits at Exadel Exadel benefits vary by location and contract type. Your recruiter will fill you in on the details. International projects In-office, hybrid, or remote flexibility Medical healthcare Recognition program Ongoing learning & reimbursement Well-being program Team events & local benefits Sports compensation Referral bonuses Top-tier equipment provision Exadel Culture We lead with trust, respect, and purpose. We believe in open dialogue, creative freedom, and mentorship that helps you grow, lead, and make a real difference. Ours is a culture where ideas are challenged, voices are heard, and your impact matters.