HR Specialist

HR Specialist - Czech Republic & International Location - Hybrid in Prague (minimum of 2-3 days a week from the office) SHAPE THE FUTURE OF PRIVACY WITH USERCENTRICS Usercentrics is a global leader in data privacy and privacy-led marketing solutions. We believe there is no need for a trade-off between growth and privacy compliance. Our vision is to unlock the potential of data privacy to empower a thriving digital ecosystem. We work with companies to create a healthy balance between data-driven business and privacy-led marketing for every size of enterprise. Our customers build trust with their users through improved transparency and control to drastically improve marketing and monetization, while achieving full privacy compliance. We are looking for a hands on and proactive HR Specialist (m/f/d) to join our global HR Operations team, based in Prague. You will be the primary HR point of contact for our Czech Republic workforce and a key contributor to HR Operations across our international hubs. This role reports directly to the HR Operations Manager. Role Overview As an HR Specialist, you will own Czech Republic payroll, compliance, and the full employee lifecycle, while contributing to global HR Ops across our offices in Munich, Copenhagen, Prague, Lisbon, New York, and Buenos Aires. This is a role for someone who combines rigorous operational discipline with genuine care for employee experience and who can thrive in a fast-paced, international environment with minimal supervision. HRIS & Data Management Work as part of the global HR Operations team, ensuring high performance, clean data maintenance, and continuous engagement against departmental SLAs. Maintain and optimise our HRIS ecosystem (HiBob, Innform, Lawpilots, and related tools), proactively identifying data gaps before they affect downstream reporting. Perform regular audits to ensure the highest standards of data integrity, accuracy, security, and compliance at all times. Deliver scheduled and ad-hoc HR data and analytics to support management decision-making. Payroll & Benefits Serve as primary owner of Czech Republic payroll and all related compliance topics – including Czech labour law and social security legislation – ensuring accuracy and timeliness for every payroll cycle. Coordinate with Finance on budget, headcount, and FTE reporting, delivering the payroll report by month-end cutoff without exception. Support the HR Ops Manager and VP HR in managing external payroll, insurance, and government vendors across Czech Republic and other international hubs, proactively flagging compliance risks. Compliance & Audits Ensure all HR processes comply with Czech Republic employment and labour law, as well as relevant legislation in all other countries where the team operates. Conduct internal HR audits to identify risks and gaps; own day-to-day management of Inbox and Zendesk queries with a maximum 3-day turnaround. Stay ahead of legislative changes across all relevant jurisdictions, bringing actionable recommendations to the team before changes take effect. Local HR Coordination – Czech Republic & International Serve as primary HR point of contact for Czech Republic employees, handling all queries – certificates, amendments, target letters, L&D approvals, absence management – with a maximum 3-day turnaround. Own onboarding and offboarding for Czech-based employees, adapting global practices to Czech legal and cultural requirements. Provide HR Ops support across other international locations as part of the global HR Operations team. Continuous Improvement Proactively identify and deliver process improvements, automation opportunities, and best practices across HR Ops – from idea through to implementation. Contribute to key recurring outputs including the Hybrid Working Policy update, People Newsletter, and HR metrics and KPI reports for leadership. Support the creation and monitoring of HR metrics and KPIs, preparing planned and ad-hoc reports for Management and Senior Leadership. Experience & Skills 3+ years of HR Operations experience in a multi-country or global environment, with proven hands-on responsibility for HR Operations and employee lifecycle processes in the Czech Republic and at least one other international location. Strong knowledge of Czech labour law and payroll administration (mandatory), plus solid understanding of European employment legislation, HR compliance requirements, and audit frameworks (e.g. TISAX, ISO, SOX). Technical experience maintaining and managing HRIS platforms (HiBob, Personio, Workday, SAP, Peoplesoft, or similar), payroll systems, and data analytics tools. Demonstrated ability to lead and contribute to HR projects, drive process improvements, and support the continuous enhancement of HR systems, policies, and practices. Highly proactive with a strong ownership mindset – you anticipate needs, identify issues before they arise, and drive tasks to completion with minimal supervision. Excellent communication, analytical, problem-solving, prioritisation, and time management skills, with the ability to thrive in a fast-paced international environment. Bachelor’s degree in Human Resources Management, Business Administration, or a related field (preferred). Language & Location Fluency in both English and Czech is mandatory. Based in Prague (hybrid working model – minimum 2-3 days per week in-office). Some of our benefits Development Budget for every employee: 800,- EUR / year Job-related Language Courses (English, German, Czech, Spanish etc.): 350,- EUR / year Hybrid working policy and the possibility to take a workcation (90 days per year from a European country) Online yoga sessions Massages Headspace App Events – Team Buildings, happy hours, parties/get togethers, occasional company covered breakfasts/lunches, in/across offices, online/in person etc. Gifts – We celebrate life & work milestones at UC (work anniversaries, new born babies and similar) Snacks, fruits, coffee and drinks in the office Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At Usercentrics we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Why join Usercentrics? Joining Usercentrics means becoming part of a fast-growing, diverse and international team of tech enthusiasts and entrepreneurially-minded people who build our success story together Company culture is important to us – we strive to continuously develop a positive, vibrant and inspiring environment that enables everyone to thrive both personally and professionally Get involved! We have plenty of initiatives and love to see people from all departments enthusiastically participating and shaping our future together in different cross-department projects Your work-life balance is important to us too – we offer flexible working hours, hybrid working and the possibility of workcations (in accordance with our company policy) We always remember to have fun along the way, both in our day-to-day work and at our regular team events on site in our offices in Munich, Copenhagen, Lisbon and Prague or online You are the most valuable asset to our company which is why we’re happy to offer awesome benefits like our personal development budget, job-related language courses and a lot more (depending on your location) to focus on your well being