HR Specialist

Job Title

HR Specialist

About the Role

The HR Specialist will report to the HR Director Poland and provide day-to-day HR administrative support to the growing Poland Branch.

The role will act as the first point of contact for employees in relation to HR administration, payroll and benefits. It will also serve as the key link between employees and the external payroll provider, ensuring that information, documents and employee queries are handled accurately and within the required timelines.

The role will support employees throughout the employment lifecycle, starting from the point at which an offer has been accepted and continuing through onboarding, ongoing employment and offboarding.

This is a hands-on role for an individual with previous HR administration experience who is comfortable working independently, managing sensitive employee information and coordinating activities across employees, internal stakeholders and external providers.

Key responsibilities

• Act as the first point of contact for employees in relation to HR administration, payroll, benefits and other day-to-day employment matters, liaising with the external payroll provider or the HR Director Poland where required
• Prepare employment contracts, amendments, employee certificates and other employment-related documentation
• Coordinate occupational health examinations and health and safety training with external providers, monitoring their timely completion
• Collect and verify employee documentation and coordinate onboarding and offboarding activities with employees, managers and relevant internal and external stakeholders
• Enter and maintain accurate employee data in Oracle HCM, Enova and other relevant HR systems, ensuring consistency across employment documentation, HR systems and payroll records
• Provide the external payroll provider with complete and accurate monthly payroll input in line with the payroll timetable, including information on new hires, leavers, salary changes, absences, overtime, benefits and other employee changes
• Review payroll calculations and reports for accuracy and completeness, identify potential discrepancies and coordinate any necessary corrections with the external payroll provider
• Act as the liaison between employees and the external payroll provider in relation to payroll, annual leave, sickness absence, PPK and other matters administered by the provider
• Administer benefit enrolments for employees and eligible family members, maintain accurate enrolment records and provide employees with information on available benefits and applicable processes
• Maintain and monitor recurring HR administration and payroll deadlines
• Prepare regular and ad hoc HR reports and employee data summaries using the available HR systems and Excel
• Provide operational support to the HR Director Poland and contribute to the implementation and improvement of local HR processes

Qualifications

• University degree in Human Resources, Business Administration or Finance
• 2–3 years of experience in HR administration, HR operations or a similar role
• Practical experience in preparing employment documentation and coordinating employee lifecycle processes
• Fluent Polish and English, both written and spoken
• Experience in supporting payroll processes and working with an external payroll provider would be a strong advantage

Skills / Experience Required

• Experience in using an HR system such as Oracle HCM, Workday or a comparable platform
• Good knowledge of Excel
• Good understanding of Polish HR administration, employee documentation and payroll processes
• Working knowledge of Polish employment law, employment administration requirements and data protection principles
• Working understanding of right-to-work and immigration documentation requirements would be an advantage
• Strong attention to detail and commitment to data accuracy
• Strong organisational and time-management skills, with the ability to manage recurring deadlines and prioritise effectively
• Clear and professional communication skills, with a responsive and service-oriented approach to employees, managers and external providers
• Ability to handle confidential and sensitive information with discretion
• Strong sense of ownership and willingness to learn and develop

Company Overview

Cantor Fitzgerald, founded in 1945, is a premier global financial services and technology firm with a presence in over 30 countries and more than 14,000 employees worldwide. Renowned for innovation, scale, and deep expertise across capital markets, Cantor Fitzgerald delivers cutting edge solutions to institutional clients including banks, hedge funds, trading firms, and corporations.

As one of the few remaining private partnerships on Wall Street, Cantor Fitzgerald combines entrepreneurial agility with long term vision—offering leadership in Equity and Debt Capital Markets, Sales & Trading, SPAC underwriting, Structured Products, Prime Brokerage, Asset Management, and Commercial Real Estate Services.

If you’re looking to join a firm that values resilience, innovation, and client focus, Cantor Fitzgerald offers an exceptional platform to make an impact in shaping the future of global financial markets.

Job Location

• Warsaw, Poland

• Hybrid model (onsite 3 days per week)

Agency Notice

• Cantor Fitzgerald & affiliates do not accept agency resumes. Please do not forward resumes to our job alias, employees or any other company location. Cantor Fitzgerald & affiliates are not responsible for any fees related to unsolicited resumes. Please contact the Recruitment function for additional details.