HR Specialist - Payroll & Compliance

HR Specialist - Payroll & Compliance apply now JOIN OUR TEAM At Levi Nine we are passionate about what we do. We love our work and together in a team we are smarter and stronger. We work in a dynamic and challenging environment with talented and forward-thinking people who are part of creative and innovative teams. We are looking for skilled team players who make change happen. Are you one of these players? OUR PARTNER: Our partner, ABN AMRO Clearing, is a global leader in the domain of clearing, offering access to a wide range of listed instruments on markets across the globe. IT is at the heart of their organization with more than 30 different product teams and 10 different platform teams that are trying to build the best products & services for their customers. Their presence in important financial centers like Amsterdam, Chicago, Sydney, Singapore, Tokyo Hong Kong, London, Sao Paulo, Frankfurt and Iasi, allows them to effectively serve clients worldwide and maintain close proximity to their diverse customer base. THE ROLE INVOLVES: Within ABN AMRO IT Services Romania S.R.L., a full subsidiary of ABN AMRO Clearing, the focus is on finding the best talent in the market and build the best IT applications & platforms possible. This role provides operational support to the HR function, with a focus on occupational health and safety, payroll and timesheet administration, benefits management, and personnel administration backup (employment documentation, contracts, addenda) to ensure continuity of HR operations. In addition, the role supports the implementation and monitoring of local compliance requirements, acting as a key liaison between the local entity, management, and Group Compliance to help maintain a strong compliance culture and adherence to internal policies and regulatory obligations. Responsibilities: Take ownership of the monthly payroll process, ensuring accurate and timely preparation, validation, and submission of payroll data. Collect, review, and reconcile timesheets, payroll information, benefits, and compensation-related records. Act as the main point of contact for the external payroll provider, handling corrections, clarifications, and process improvements. Administer the employee benefits platform, including monthly allocations and employee support. Provide HR support for shift-based teams by monitoring compliance with working time regulations, overtime, and shift-related allowances. Act as the designated Occupational Health & Safety (HSE) representative and coordinate compliance activities with external providers. Organize mandatory HSE training, occupational health examinations, and maintain related documentation and records. Support the implementation and monitoring of local compliance requirements in collaboration with the Group Compliance organization, including coordination of compliance-related activities, support for local risk assessments, monitoring of mandatory training completion, maintenance of compliance records, and escalation of compliance concerns where appropriate. Serve as backup for personnel administration activities, including employment documentation, onboarding, offboarding, and employee record maintenance. TECHNICAL PLAYGROUND: Experience: 3 years of prior experience in an HR administrative / generalist role Proficient English at a business level (reading, writing, speaking) HSE certification , or willingness to complete the designated HSE officer training Good knowledge of Romanian labor legislation (Codul Muncii) is mandatory Prior experience with payroll processes is an important advantage Attention to details, strong organizational skills, and the ability to manage strict legal deadlines Proficiency in Microsoft Office (especially Excel) Able to work independently within an international team, juggling multiple priorities Genuine drive to improve and streamline processes, spotting opportunities for automation and best practices Strong operational efficiency, with attention to solid documentation and data accuracy High sense of responsibility and the ability to work in a fast-paced environment, supporting a team that operates on a 24/7 shift schedule Completed higher education (preferably in economics, law, or human resources) NICE TO HAVE: Full independent ownership of the payroll process from day one – the objective is to progressively take over the complete payroll cycle, including the initial and final checks with verification, within an agreed timeframe Curious about AI and its practical use in HR operations and automation HR or administrative certifications (e.g., Human Inspector Certification) are a plus SOFT SKILLS: Strong interpersonal and teamwork skills with a collaborative mindset Tact, diplomacy, and professionalism in communication A growth-oriented mindset with a genuine interest in developing your skills Resilient and adaptable, with a positive approach to challenges Locations Iasi Remote status Hybrid Technologies HR, Administrative tasks, Compliance, Romanian labor legislation, HSE, Microsoft Office Seniority level Medior Iasi About Levi9 Romania Levi9 is a nearshore technology service provider with around 1000 employees and 50+ customers. We specialize in custom made business IT – 95% of our work is on the revenue side of our customers. This is where time to market, high productivity, stable team velocity, and great quality through automation, agility, intensive interaction and understanding matter most.