Human Resources Assistant [1 Year Contract]

About the Organization Colovore is the leader in ultra-high-density, liquid-cooled AI colocation data centers for the deployment of AI inference, SuperPod , and AI factory applications and solutions. With facilities featuring power densities of 17-500+ kilowatts per cabinet, we are expanding quickly and building a national footprint of modern, hyper-efficient, high-density data centers to serve F500 enterprises and startups. The company was acquired by King Street in 2024, who provides real estate development expertise and secured $925 million funding to accelerate its national expansion. Join our team and play a critical role as we scale for rapid growth. You can be a game-changer at Colovore . This is an entry level, 12-month fixed-term, hourly position, paying $20.00 - $25.00 per hour. Ideal candidates sit in San Diego, Santa Clara, or Dallas for occasional team meetings. Role Overview The HR Assistant will provide day-to-day administrative and operational support to Colovore's People team, helping us deliver a smooth and consistent experience throughout the employee lifecycle. Approximately 60% of this role will focus on HR operations, including onboarding, employee changes, documentation, and maintaining HR resources and trackers. The remaining 40% will support recruiting activities, including interview scheduling, candidate coordination, and application review. This is a 12-month fixed-term, hourly position designed to provide broad exposure to HR and Talent Acquisition while supporting a growing organization. The HR Assistant will also have opportunities to contribute to People team projects and process improvements throughout the year. Key Responsibilities HR Operations & Employee Support Support new hire onboarding by completing onboarding kickoff tasks, initiating background checks, updating onboarding and payroll trackers, and coordinating internal onboarding activities. Assist with employee change and termination checklists, ensuring required administrative tasks and documentation are completed accurately and on time. Monitor shared HR inboxes, organize incoming requests, and route or assign action items to the appropriate team member. Maintain accurate and organized employee files and ensure required documentation is saved appropriately. Maintain and review sheets to ensure documents and trackers remain current and organized. Support ongoing maintenance of the company organization chart by incorporating new hires, departures, and employee changes. Process and organize Ramp transaction receipts and supporting documentation. Update HR trackers, task lists, and other People team resources as needed. Help track completion of recurring new hire and employee requirements, including required trainings and documentation. Provide administrative support for additional People team programs, initiatives, and special projects. Recruiting Coordination Coordinate and schedule candidate interviews, ensuring a smooth and timely experience for candidates and interviewers. Maintain accurate candidate information and interview activity within Greenhouse. Support job and candidate administration throughout the recruiting process. Review incoming applications and help identify candidates who meet basic role qualifications. Partner with the People team to provide a positive, organized, and responsive candidate experience. Key Skills Strong organizational skills and attention to detail. Ability to manage multiple tasks, deadlines, and recurring processes. Clear and professional written and verbal communication skills. Strong follow-through and ability to take ownership of assigned tasks. Ability to handle confidential and sensitive employee information with discretion. Comfortable learning and working across multiple systems and technology platforms. Collaborative, proactive, and willing to jump in where support is needed. Curiosity and interest in building a career in Human Resources or Talent Acquisition. Required Experience Bachelor's degree or equivalent combination of education and relevant experience. 0–2 years of professional, internship, administrative, recruiting, or HR-related experience. Proficiency with common workplace tools such as Microsoft Office or Google Workspace. Strong attention to detail and demonstrated ability to stay organized. Ability to work effectively in a fast-paced and growing environment. Experience with HR or recruiting systems such as an HRIS or applicant tracking system is a plus, but not required. We're looking for someone who is eager to learn. What Success Looks Like HR and recruiting administrative tasks are completed accurately, consistently, and on time. New hires receive a well-organized and seamless onboarding experience. Employee records, trackers, job descriptions, and organizational resources remain accurate and up to date. Candidates and interviewers receive timely, thoughtful scheduling and coordination support. Shared HR inboxes and incoming requests are organized and appropriately routed. The People team has greater capacity to focus on strategic HR, recruiting, and organizational initiatives. You continue to grow your HR knowledge, take ownership of new responsibilities, and become a trusted and dependable member of the People team. Why You’ll Love Working at Colovore At Colovore, we believe great work happens when people feel supported, trusted, and empowered. We offer a competitive and thoughtful benefits package designed to support your health, growth, and life outside of work, including: Competitive compensation with opportunities for growth and advancement Comprehensive health benefits (medical, dental, and vision) Unlimited Paid Time Off (PTO) to support flexibility, rest, and work-life balance 10 paid company holidays and paid sick leave 401(k) plan with company participation Professional development opportunities and learning support Collaborative, inclusive culture where your work makes a real impact If you’re excited to build meaningful infrastructure, solve complex challenges, and grow with a team that values both performance and people, we’d love to hear from you.