Human Resources Assistant

Orbital Engineering, Inc. is currently seeking a Human Resources Assistant (Recruiting, Learning & Development, HR) to provide administrative and operational support to the Talent Acquisition, Learning & Development, and Human Resources teams. This position is ideal for an organized, detail-oriented professional looking to grow a career in Human Resources or Recruiting.

The Human Resources Assistant will play a key role in delivering an exceptional candidate and team member experience by assisting with applicant screening, interview coordination, pre-employment activities, and a variety of HR projects and administrative functions. This position will also assist the Learning & Development function. The Human Resources Assistant must thrive in a fast-paced environment, demonstrate strong communication and organizational skills, and effectively manage multiple priorities while maintaining a high level of attention to detail.

Essential Functions

Talent Acquisition

• Review incoming applications and conduct initial candidate screenings to determine qualifications
• Coordinate and schedule interviews with candidates, hiring managers, and recruiters
• Facilitate scheduling of agency interviews with internal team
• Maintain applicant tracking system (ATS) records and ensure candidate information is accurate and up to date
• Communicate professionally with candidates throughout the hiring process
• Assist recruiters with job postings, sourcing efforts, and recruiting initiatives as needed
• Support recruiting events, career fairs, and other talent acquisition activities
• Assist with generation of monthly KPI report
• Coordinate and process team member referral payments
• Provide backup support for Talent Acquisition Specialist responsibilities during periods of absence (As needed)

Human Resources

• Assist with coordination of pre-employment activities including background checks, drug screenings, employment verifications, and onboarding tasks
• Monitor the completion of pre-employment requirements and communicate with candidates regarding outstanding items
• Assist with onboarding and new hire documentation
• Maintain confidential team member records and HR documentation
• Support HR projects, reporting, and administrative initiatives
• Coordinate of team member recognition program (Snappy)
• Respond to company reviews on external sites (Indeed/Glassdoor/LinkedIn)
• Assist with invoice processing (DISA, Accurate Background, etc.)
• Coordinate administration of charitable contribution program
• Coordinate distribution of new hire survey reports and provide summary reports
• Coordinate creation of team member business cards
• Assist Executive Assistant with holiday party planning
• Assist with generation of turnover and headcount reports
• Assist with PTO setup in HRIS system
• Send exit surveys as needed
• Assist with I-9 completion for new hires
• Assist with Electronic personnel file creation in HRIS system
• Assist with special projects as required
• Provide backup support for Human Resources Generalist responsibilities during periods of absence (As needed)
• Assist with monitoring HR inbox
• Assist with new hire goal planning set up
• Monitor VISA status/action items of applicable team members

Learning & Development

• Assist with processing of tuition reimbursement program for team members
• Coordinate team member logins/assignment for training (UKG, Coursera, RedVector)
• Provide administrative support to learning and development manager
• Assist with coordination of the Internship Program (timeline, status updates, scheduling of events, process surveys, etc.)
• Provide backup support for Learning & Development Manager responsibilities during periods of absence (As needed)

• High School Diploma or equivalent required
• 1-3 years of related HR or administrative experience
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• A strong focus on customer service as well as active listening
• Ability to manage multiple priorities while meeting deadlines
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams
• Ability to maintain confidentiality and handle sensitive information with professionalism

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred