Human Resources Coordinator - Department of Radiology

Job Description

The Department of Radiology has an outstanding opportunity for a Human Resources Coordinator to join their team.

About this Opportunity

Reporting to the Department HR Administrator, the Human Resources Coordinator is responsible for the hiring lifecycle process of faculty and trainee appointments including visa sponsorships and HR/Payroll reporting.

This position is located at the Health Sciences Building, and operates a Monday through Friday schedule at 1.00 FTE. This position is eligible for hybrid telework.

Key Responsibilities

Faculty Appointments- 65%

• Assist HR Administrator & Faculty Coordinator with:
• Coordinate all aspects of the faculty appointments including gathering faculty documents from incoming faculty, completing faculty appointment packets, and submitting for approvals from School of Medicine (SOM)’s Dean’s Office, Employee Workday Help (EWH), and other university parties as necessary
• Maintain faculty appointment checklists and update reports as necessary
• Assisting with monitoring faculty appointments end dates, including fellowship program appointments
• Coordinate renewal of appointments
• Distribute materials for the new junior faculty orientation and help assist section program coordinators with onboarding/orientation
• Generate and prepare final reports to provide to the HR Administrator and Department Leadership
• Maintain accurate Radiology faculty files (electronic & hard copy)
• Coordinate trainings with Radiology's Program Coordinators, HR Team, and Assistant to the Chair
• Assist HR Administrator with faculty recruitments including assistance with posting advertisements

Visa Appointments- 20%

• Support the Radiology HR team with coordinating visa appointments, including gathering required documents for packet, preparing & ensuring completion of visa packets for the International Scholars Operations team, and answering any questions from supervisors or incoming visa scholars
• Oversee the end of appointments of all visa appointments (faculty on visas, postdoctoral scholars, clinical trainees, visiting scholars, and visiting students) and informing the Radiology HR team to ensure any necessary renewals get initiated in a timely manner
• Submit departmental requests for the Conrad 30 J-1 Visa Waiver process with Washington State for our faculty needing this visa support

HR/Payroll Reporting- 10%

• Run reports to see upcoming end dates and communicate with HR team to help process changes as needed
• Review faculty, trainees, and staff start and end dates for FMLA or other leaves and process actions as needed
• Establish and maintain electronic tracking system to ensure training requirements; customize training plans based on positions and appointments to make sure university required trainings have been successfully completed
• Monitor the Spring and Fall Medicare Time Survey for completion by faculty and trainees in the Department of Radiology
• Run reports to provide analysis as needed for department management
• Initiate and provide updates on Workday functions
• Ensure Workday activities are managed accurately and timely, following compliance requirements per the State and University regulations
• Complete required training for this role provided by EWH including: HCM Initiate 2 training, Costing Allocator training, and Time and Absence training

Self/Team Development- 5%

• Collaborate with RADHR team to refine/create HR business processes and SOPs
• Participate in fostering a collaborative environment with diversity as a core value. We are passionate about building and sustaining an inclusive and equitable working environment for all students, staff, and faculty.
• The incumbent is expected to continue to grow their own skill set necessary in their position, contribute to a team atmosphere in working with all internal/external customers, and provide thoughtful suggestions for continued improvement in work processes.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

High School diploma or GED certificate and two years of office/clerical experience including at least six months of experience in a human resources or related setting.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Additional Qualifications

Proficient knowledge of Microsoft Office Products (Word, PowerPoint, Excel, Visio, Outlook, and Teams)

Time management, multi-tasking, details oriented, and organizational skills

Professional communication style and presentation skills

A positive attitude to thrive and succeed in a fast-paced environment

Preferred Qualifications

Knowledge of and experience with the University of Washington

Proficiency of and experience with UW HR/Payroll Systems (i.e. Workday)

Four-year degree in business

Ability to exercise independent judgement

Ability to work under pressure with constant deadlines and changing priorities

Working Conditions

While performing the duties of this position, the employee is regularly required to speak or hear. The employee frequently is required to sit; use hands to write, type, handle, or feel; and reach with hands and arms. The employee may occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

About the Team

The Radiology HR (RadHR) team consists of the HR Administrator, two Human Resources Dept Managers, one Assistant to the Chair, and two Human Resources Coordinators.

About the Department & Radiology

Our mission is to improve the health of the public using research-driven, imaging-based care with compassion, expertise and inclusiveness.

We advance healthcare through collaborative and diverse teams that lead discovery and educate the future leaders in radiology.

Values:

We treat people with respect and compassion.

We embrace diversity, equity and inclusion.

We encourage collaboration and teamwork.

We promote innovation.

We expect excellence.

Learn more about the Department of Radiology at https://rad.uw.edu/

Compensation, Benefits and Position Details

Pay Range Minimum:

$45,144.00 annual

Pay Range Maximum:

$58,632.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

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