Human Resources Recruitment Officer

Role: Human Resources Recruitment Manager

Contract Type: Volunteer, Pro Bono

Duration 12 Months (With Possible Extension)

Who we are & What do we believe?

Arcadia is a non-profit, international non-governmental organisation with a global presence, comprising 238 members from all seven continents. Founded and headquartered in Geneva, Switzerland, Arcadia is dedicated to two core missions:

Our primary mission is to make university-level education accessible to everyone, irrespective of financial, social, geographical, or political barriers. We strive for academic excellence and aim to diminish the limitations to education, ensuring that high-quality education is available to all. Our secondary mission is to foster a global appreciation and support for art. By addressing contemporary global issues through art in our exhibitions, and highlighting significant art events worldwide, we aim to cultivate a deep-seated art consciousness. Our goal is to inspire a greater appreciation for art in the modern world.

At Arcadia, our academic team consists of over 70 international researchers who contribute to Higher Education-level academic articles across a myriad of disciplines. Our commitment to sharing knowledge without any charges or subscriptions ensures that everyone, everywhere, can benefit from our collective expertise. We believe in the transformative power of education and art to create a better, more enlightened world, a modern utopia.

Wherever you are, whoever you are !

We believe that the internet is one of the greatest resources humanity has achieved, giving us the opportunity to exceed our physical boundaries. Arcadia welcomes all; regardless of gender, ethnicity, and age. We embrace diversity and as an international NGO with more than 79 different nationalities, our aim is to support diversity within our teams and allow people all around the world to have the opportunity to join and contribute and grow in their fields of interest.

About the Position

Arcadia is seeking a structured and execution-focused Human Resources Recruitment Manager to oversee and optimise its recruitment operations. This role is responsible for managing a team of 10 Recruitment Officers and ensuring the effective delivery of recruitment plans across junior and senior roles.

Reporting to the HR Recruitment Operations Director, the Recruitment Manager will act as a critical link between workforce planning and execution, translating organisational hiring needs into coordinated, efficient, and scalable recruitment processes. The role centres on recruitment planning, process management, scheduling, and team leadership to ensure consistent hiring outcomes and a strong candidate pipeline. The successful candidate will work closely with HR Communications, Talent Acquisition, and departmental managers to align hiring timelines, optimize recruitment workflows, and ensure that Arcadia attracts and selects high-quality talent in a structured and timely manner.

This role offers an unparalleled opportunity to lead a world-class recruitment function within a renowned international organization that is at the forefront of both academia and art. We are looking for an individual who combines strategic acumen, a deep understanding of talent acquisition, and a passion for finding exceptional leadership talent to drive organizational success. The HRRM will play a pivotal role in enhancing Arcadia’s recruitment strategies and ensuring its recruitment continues to set benchmarks for quality and impact in the field.

Key Responsibilities

Workforce Planning and Recruitment Strategy Execution

• Translate organisational hiring needs into structured, prioritised recruitment plans by aligning closely with department managers, defining role sequencing, and ensuring recruitment activity is calibrated to workforce demand and capacity constraints.

Recruitment Operations Management

• Own and optimize end-to-end recruitment operations for non-executive roles by managing pipelines, interview scheduling, process standardisation, and delivery timelines, ensuring consistency, speed, and quality across all hiring activities.

Team Leadership and Performance Governance

• Lead and manage a team of Recruitment Officers by setting clear performance expectations, monitoring output quality and throughput, and driving accountability, capability development, and continuous process improvement.

Skills and Competencies Required

Operational Excellence in Recruitment Delivery

• Strong command of recruitment operations, with the ability to design and run efficient, scalable hiring processes, manage volume with precision, and maintain high standards of execution under capacity constraints.

Structured Stakeholder Management

• Ability to engage and align with multiple internal stakeholders, translating business needs into actionable hiring plans while managing expectations, timelines, and trade-offs in a disciplined manner.

Leadership and Performance Management

• Proven ability to lead teams in execution-focused environments, with a strong emphasis on accountability, output quality, and continuous improvement, supported by rigorous organisation and attention to detail.

Qualifications

• A Master’s degree in Human Resources, Psychology, Business Administration, Organisational Leadership, or a related field is required.
• Minimum of 5 years of progressively responsible experience in recruitment or talent operations, with demonstrated ownership of end-to-end hiring delivery across multiple roles and functions
• At least three years of experience leading recruitment teams, with full accountability for performance management, output quality, and operational delivery
• Demonstrated ability to translate workforce requirements into structured, prioritised recruitment plans, ensuring alignment between hiring demand, timelines, and organisational capacity
• Strong track record in managing recruitment operations at scale, including pipeline governance, interview coordination, and process standardisation, with a clear focus on efficiency, consistency, and execution quality
• Proven capability to engage and align with senior stakeholders, effectively managing expectations, resolving trade-offs, and ensuring timely delivery against evolving organisational priorities
• Experience leveraging recruitment data and performance metrics to drive continuous improvement, optimise processes, and enhance hiring outcomes
• Comfortable with part time commitment, contributing 8–10 hours (20%) per week, with availability for remote work, selecting your own working hours.
• A motivational and empathetic leadership style, with a commitment to fostering inclusivity, integrity, and excellence. Strong interpersonal skills to inspire trust and credibility within the organization.

What We Offer

• An online certificate with an international serial number after completing one year at Arcadia.
• Access to Arcadia's Executive Education Certificate Program, which includes six courses totaling 64 hours, specifically tailored for your role, with international certification.
• Access to a global network of seasoned professionals and consultants, offering tailored support to help you grow, excel, and advance in your area of expertise.
• We promise you a green world, a new feature. Join a fully netzero carbon emission organisation committed to supporting a greener world.
• Flexible working hours based on project deadlines. You must be available to work 810 hours per week, with the flexibility to choose your working hours.
• The chance to be part of our volunteer organisation, contributing to Arcadia's humanitarian mission to provide education for all.
• Possibility of contract renewal with advancement at your field at the end of your 1 year according to evaluation of the Arcadia Board.
• The opportunity to work remotely, providing flexibility and the ability to balance your work with other commitments.
• The chance to work with a diverse team of individuals from around the world, supporting the organisation's commitment to inclusivity and diversity.
• Being credited with your name, picture and also being credited in the '' Team '' section.
• Training sessions from our valuable and well experienced team members.
• Being part of our volunteer based organisation, and the satisfaction of contributing and doing good to the world.

Arcadia is an equal opportunity provider. We evaluate qualified applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.