Human Resources Services Specialist

Job Profile:

HR Services Specialist 1 Non-Exempt

Job Family:

HR Services

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Job Description:

The HR Services Specialist is key to the success of the W. P. Carey Human Resources unit. They are tasked with managing all processes related to onboarding new employees, executing lifecycle changes in the system, and processing offboarding requests. The HR Services Specialist is positioned to serve as new employees' first HR connection at the school and university. Our small but committed team is motivated to provide prompt, accurate, and exceptional customer service to new and existing W. P. Carey employees.

The day-to-day work includes providing HR-related transactional service to units across the school in alignment with established procedures and guidelines. We do this through exceptional oral and written customer service. We regularly problem-solve with other members of the W. P. Carey HR team and experts across the school to provide comprehensive and prompt service for employees and their departments.

Salary: $22.26-- 24.00 per hour to commensurate with experience

Essential Duties:

80% HR Administrative Processing:

• Independently process assigned tasks in appropriate ASU systems. Tasks may include, but are not limited to: processing terminations, onboardings, requisitions, Flexible Work Arrangements, transfers, etc. in Workday; initiating and/or monitoring assigned processes in Service Now; creating and uploading supporting documentation to employee files.
• Serve as an onboarding point of contact for new employees.
• As assigned by supervisor, provide support coordinating the visa process for all international employees, including H-1B and permanent resident processes.
• Provide exceptional customer service to inquirers orally and/or in writing. Resolve questions and inquiries to promote employee understanding of HR programs.
• Handle sensitive employee information in accordance with established procedures, policies, and applicable laws.
• Process administrative support for the School, such as answering calls/emails and resolving, escalating or referring a range of HR problems and inquiries to the appropriate party.
• Develop expertise related to relevant HR processes.
• Manage data and reports to organize and prioritize work.

10% Collaboration & Process Improvement:

• Collaborate with teammates, attend and participate in team meetings and one-on-ones.
• Identify opportunities for system/process improvements and share feedback with supervisor and team.
• Provide support as requested to support W. P. Carey HR events.

5% Training and Development:

• 🞗Attend trainings with other ASU departments, such as the Office of Human Resources, Academic Personnel Office Hours, Student Employment Office, International Students and Scholars Center, etc. to deepen understanding of ASU processes, policies, and procedures.
• 🞗Take advantage of professional development opportunities, such as those through the CUPA-HR network.

5% Other

• Other duties as assigned.

Desired Qualifications:

• Bachelor's degree or higher, or equivalent level of experience.
• Experience with systems, such as Workday, APARs, Interfolio, etc.
• Experience processing I-9s, visa or other foreign national documents.
• Demonstrated experience using the Microsoft Office suite and Google suite of resources.
• Experience working in a higher education environment.

Working Environment:

• Work is primarily completed in an indoor office environment.

Department Statement:

The W. P. Carey School of Business at Arizona State University is the largest and one of the top-ranked public business schools in the United States with more than 25,000 students. The school is internationally regarded for its programs and the research productivity of its distinguished faculty members. Students come from more than 120 countries, and W. P. Carey is represented by over 140,000 alumni worldwide.

W. P. Carey prides itself on being a place Where Business is Personal.® We value personalization, access, and excellence in business education and believe business is about people. Our motto reflects a commitment to mutual respect, building community, and positively impacting lives. We’re proud of that commitment, and look forward to it shaping your experience at W. P. Carey. Learn more at wpcarey.asu.edu.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Notice: This site is for staff recruitment.

Current ASU employees and Contingent Workers should log into Workday to search for and apply to jobs using the Jobs Hub. Submitting your application using this portal may result in longer recruitment times.

If you are not a current ASU employee, please create an external candidate account using a personal (non-ASU) email address and continue your application through this site. For step-by-step instructions, refer to the ASU Application Guide for External Candidates

If you are a student (worker and non-worker) interested in applying for student jobs, please log into Workday to search for and apply to jobs using the Jobs Hub and click on Find Student Jobs in the lefthand menu.

If you are a student (non-worker) interested in applying for staff jobs, please create an external candidate account using a personal (non-ASU) email address and continue applying through this site.

About Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.