Institute on Public Safety and Social Justice Program & Fiscal Coordinator

We are seeking a Program & Fiscal Coordinator to join Adler University’s Institute on Public Safety and Social Justice (IPSSJ) and provide administrative, fiscal, and data support to the Associate Director and Institute. This position will play an important role in supporting the day-to-day operations of IPSSJ, including fiscal tracking, grant reporting, data management, budget monitoring, and coordination with the University’s Finance team and external funders.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities. This is an opportunity to contribute to the work of IPSSJ while helping ensure that the Institute’s fiscal, data, and grant-related responsibilities are accurate, timely, and well managed.

Education and Experience

• Bachelor’s degree from an accredited college or university.

• One to three years of experience in finance operations, grant administration, fiscal management, data management, or a related field.

• Experience with fiscal management, accounting, administrative tasks, or financial reporting software.

• Experience with budget preparation, monitoring, and financial reporting.

• Experience with grant/non-profit data entry, data management, and reporting.

Knowledge, Skills, and Abilities

• Working knowledge of basic accounting principles and practices, including maintaining accurate financial records.

• Knowledge of fiscal tracking, budget monitoring, reconciliation, and financial reporting.

• Ability to maintain accurate and organized financial and grant-related records.

• Ability to collect, enter, organize, and maintain data accurately.

• Ability and willingness to learn and effectively use databases, financial systems, grant tracking systems, and other technology required for the position.

• Strong computer skills, including proficiency with Microsoft Office applications.

• Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.

• Strong written and verbal communication skills.

• Strong attention to detail and ability to identify discrepancies or inconsistencies.

• Ability to work independently while also collaborating effectively with the Associate Director, University departments, funders, and other partners.

Essential Duties and Responsibilities

• Support the Associate Director with the day-to-day fiscal, data, grant administration, and administrative operations of the Institute on Public Safety and Social Justice.

• Monitor expenses, revenues, and other financial transactions and maintain accurate fiscal records.

• Assist with budget preparation, monitoring, and tracking for Institute activities and grant-funded programs.

• Reconcile invoices, receipts, expense reports, and other financial documentation.

• Prepare and maintain financial records and supporting documentation in accordance with University policies and grant requirements.

• Prepare financial reports for grant funders and the University Finance department in accordance with required deadlines and guidelines.

• Prepare data reports for grant funders and other stakeholders in accordance with required deadlines and guidelines.

• Collect, enter, clean, organize, and maintain program and financial data.

• Coordinate with the Finance department to support financial processes, reporting, and grant-related requirements.

• Coordinate accounts payable and accounts receivable processes related to Institute activities, as appropriate.

• Assist with the preparation of monthly, quarterly, and annual fiscal reports.

• Assist with the preparation of monthly, quarterly, and annual data and program reports.

• Monitor fiscal and data processes to ensure information is accurate, complete, and submitted on time.

• Identify financial or data discrepancies and work with the appropriate individuals to resolve them.

• Prepare expense reports and supporting documentation for review and approval.

• Maintain organized records and documentation related to grants, fiscal activities, and reporting.

• Perform other related duties in support of the Institute and Associate Director.

Work Environment (Physical Demands): The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Salary Range: $58,000.00 - $63,000.00

Universal Core Behaviors:

Commitment to Adler’s Mission

• Acts with personal integrity, honesty, and compassion in all professional responsibilities.
• Aligns professional actions with Adler’s commitment to community-rooted education, research, and impact.
• Contributes to a culture that advances health, well-being, and community connection — locally and globally.
• Respects and values colleagues and community partners.

Accountability and Excellence

• Demonstrates results-oriented focus and commitment to quality.
• Consistently meets deadlines and delivers work of high professional standard.
• Prioritizes service and responsiveness.
• Seeks opportunities to improve efficiency, effectiveness, and resource use.
• Takes ownership of performance, seeks feedback, and accepts responsibility for actions.

Communication

• Communicates with respect, diplomacy, and professionalism.
• Demonstrates active listening and comprehension.
• Expresses ideas clearly and effectively in both oral and written forms.
• Keeps colleagues informed in a timely and transparent manner.

Collaboration and Teamwork

• Actively contributes to and engages with colleagues, partners, and communities.
• Builds relationships rooted in respect, empathy, and trust.
• Demonstrates curiosity, courage, and integrity in guiding work and decisions.
• Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
• Works cooperatively with colleagues to achieve collective goals.

Adaptability and Lifelong Learning

• Approaches challenges with proactive problem-solving.
• Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
• Supports and adapts to evolving needs in the work environment.

Partnership with Supervisors

• Engages supervisors as partners in achieving goals.
• Fosters open, respectful communication to maintain alignment and clarity.
• Seeks guidance and feedback when appropriate while demonstrating initiative and accountability.

Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.