Intern - SLAC Administrative Fellowship Program

Working Job Title: Intern - SLAC Administrative Fellowship Program [Level II]
Classification Title: SLAC Intern Students
Job Code: 0901
Hiring Department BSD
Employment Duration: 10 weeks
Work Location: Hybrid

Position Overview:

The SLAC Administrative Fellowship Program provides opportunities for students interested in
pursuing a career as an administrative professional to contribute to SLAC’s scientific mission by
supporting general business operations for the laboratory.
Positions will be assigned to various organizations within SLAC including business offices within
SLAC’s scientific directorates and mission support departments.
The program will be organized as a cohort of approximately 1 - 4 positions. The cohort will work
cross-functionally as a member of an assigned team on a variety of potential projects and tasks.
The position will involve projects and tasks of varying levels of complexity based on experience and
interest including administrative support, project management, event planning, and various other
ad hoc administrative duties.
Your specific responsibilities include:
● Scheduling meetings on behalf of Directors and Managers
● Assisting with travel requests or expense reconciliation processing
● Planning and execution of minor projects and events
● Supporting in-person, hybrid, and virtual meetings and events
● Creating or maintaining process documentation, and/or online resources
● Perform other miscellaneous duties assigned by the supervisor.
Opportunities and Benefits:
● Great resume builder for someone seeking practical administrative professional
experience in a scientific and research environment.
● Opportunity to become more closely connected to the Stanford/SLAC administrative and
scientific community, as the intern will be working with both students and staff from
many different disciplines.
● Opportunity to learn about SLAC and exposure to the work environment in a research and
user facility.
● Opportunity to work with engineers, scientists, and technical staff on cutting-edge
technologies for next-generation accelerators.
Note: This is an hourly, non-benefits eligible temporary non-exempt student position (work at
50% full-time equivalent or less), not to exceed 980 hours in six consecutive months. Eligible
applicants must be at least 18 years of age, and currently enrolled in an educational program
at the College of San Mateo.
To be successful in this position you will bring:
● Some college-level coursework in business administration, accounting, communication,
digital media, English, management, marketing, or public and nonprofit administration
● Demonstrated organizational skills and ability to multi-task and complete assignments.
● Excellent communication skills and the ability to interact with other department and
laboratory personnel.
● Possess a basic understanding of business processes and administrative fundamentals.
● Demonstrated ability to work effectively with others and provide excellent service to
customers in a professional, respectful manner.
● Demonstrated ability to research, reach out to others to gather information, and come up
with solutions/suggestions for problem-solving.
● Demonstrated ability to perform work accurately.
● Demonstrated skill with Microsoft Office Suite or Google Suite, Zoom, Slack, and/or Teams
SLAC Employee Competencies:
● Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a
timely manner.
● Self-Development: Pursues a variety of venues and opportunities to continue learning
and developing.
● Dependability: Can be counted on to deliver results with a sense of personal
responsibility for expected outcomes.
● Initiative: Pursues work and interactions proactively with optimism, positive energy, and
motivation to move things forward.
● Adaptability: Flexes as needed when change occurs, and maintains an open outlook while
adjusting and accommodating changes.
● Communication: Ensures effective information flow to various audiences and creates and
delivers clear, appropriate written, spoken, and presented messages.
● Relationships: Builds relationships to foster trust, collaboration, and a positive climate to
achieve common goals.
Physical requirements and Working conditions:
● Consistent with its obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires accommodation to
perform the essential functions of his or her job.
Work standards:
● Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and
clients and with external organizations.
● Promote Culture of Safety: Demonstrates commitment to personal responsibility and
value for the environment, safety, and security; communicates related concerns; uses and
promotes safe behaviors based on training and lessons learned. Meets the applicable
roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and
Responsibilities:http://wwwgroup.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf
● Subject to and expected to comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other policies found in the
University's Administrative Guide, http://adminguide.stanford.edu
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Classification Title: SLAC Intern Students
Job code: 0901
Employment Duration: 10 weeks
The expected pay range for this position is TBD per hour. SLAC National Accelerator
Laboratory/Stanford University provides pay ranges representing its good faith estimate of what
the university reasonably expects to pay for a position. The pay offered to a selected candidate will
be determined based on factors such as (but not limited to) the scope and responsibilities of the
position, the qualifications of the selected candidate, departmental budget availability, internal
equity, geographic location, and external market pay for comparable jobs.