IP Assistant - Patent Services Department
Description:
Banner Witcoff is a leader in intellectual property law for 100 years. We are the trusted IP partner of choice for organizations around the world. We provide sound legal guidance and inventive IP solutions to power business for start-ups, Fortune 500 companies, and everything in between.
Banner Witcoff’s Patent Services Department is a dynamic team of young professionals working directly with attorneys and clients to procure US and international patent rights. We pride ourselves on our relentless attention to detail and place an immense value on providing exceptional service, both internally and externally. We work as individuals, as team members, and as part of a growing and innovative law firm. We are seeking a full-time IP Assistant to join the firm and become an integral part of our Patent Services Department.
Duties and Responsibilities:
Draft, prepare, and file legal documents related to both foreign and domestic patent prosecution, ensuring accuracy and adherence to applicable regulations.
Review and manage correspondence from foreign associates; draft client communications regarding new filings, formalities, and procedural updates.
Generate and distribute client reporting letters detailing status updates and official correspondence.
Track and apply specific client preferences and requirements for filing, reporting, and document handling.
Maintain and organize case files; ensure file integrity and monitor compliance with key deadlines and procedural milestones.
Proactively monitor and manage docket deadlines; follow up with clients via phone, email, or written correspondence to ensure timely action.
Effectively prioritize and manage workload to meet strict filing and prosecution deadlines.
Collaborate with attorneys, legal assistants, and other staff to support case strategy and workflow efficiency.
Accurately record billable hours in accordance with firm policies and client billing guidelines, ensuring timely and detailed time entry for all tasks performed
Develop and maintain proficiency in the Manual of Patent Examining Procedure (MPEP) and applicable patent rules and procedures to ensure accurate and compliant prosecution practices.
Requirements:
Proficiency in Microsoft Office applications, especially Excel
Excellent proofreading, editing, and written communication skills
Strong organizational skills with exceptional attention to detail
Proven ability to manage multiple tasks and deadlines effectively
Ability to work independently and collaboratively in a fast-paced environment
Capable of maintaining high-quality work under pressure while meeting tight deadlines
Demonstrated ability to anticipate needs, adapt to changing priorities, and develop creative, solutions-oriented approaches to challenges
Bachelor’s degree or equivalent relevant experience required
The above list of duties and responsibilities is in no way a comprehensive list. From time to time, the employee may be required to perform other duties in support of the operation of the office, as requested by their supervisor or manager. This position is a hybrid role, with a blend of remote and in-office work. The employee will be required to work in the office at least two days per week, or more depending on business needs and or work assignments. In-office specific duties include managing mail, copying, face-to-face meetings, greeting clients and visitors, team collaborative projects, as well as company events.
Banner Witcoff offers a competitive compensation and benefits package, including paid time off, medical/dental/vision insurance, 401(k), a 35-hour workweek, business-casual attire, and a friendly office environment. Interested candidates should apply online by sending a resume and cover letter with salary requirements.
The salary range for this role is $50,000 to $65,000 annually. This is a non-exempt position. This range is only applicable for jobs to be performed in Chicago, IL. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, geographical location, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.
Banner Witcoff is an Equal Opportunity Employer and provides employees with a work environment free of discrimination and harassment. The Firm will not discriminate against any applicant for employment because of race, color, religion, national origin, sexual orientation, sex, pregnancy, age, mental or physical disability, genetic information, legal citizenship or any other status protected by law.
Instructions to Recruiting Agencies and Search Firms
Banner Witcoff will not accept unsolicited resumes, and will not pay a fee for any unsolicited submissions. We will not accept resumes from search firms or recruiters with which we do not have an established agreement, and any resume sent without request or prior approval from our recruiting coordinators will be considered unsolicited. In addition, please do not call or e-mail any attorney or staff at our firm without prior approval from our recruiting coordinators. Thank you for respecting our process.