S2SE Operations Procurement Analyst
Location: Katowice / Wrocław - 2 days in office / 3 days remote
Let us introduce you the job offer by EY GDS Poland – a member of the global integrated service delivery center network by EY.
The opportunity
The Procurement Analyst is part of the Source to Settle Enablement (S2SE) Operations team which reviews and approves purchasing requisitions (shopping carts), resolves invoice exceptions for Purchase Orders (POs) in close cooperation with the Accounts Payable Team and End Users, provides operational reporting related to KPIs to customers, helps drive the adoption of Purchase Orders to increase PO coverage, and supports end users in creating purchase requisitions, shopping carts, purchase orders and goods confirmations (GRs) in SAP SRM, VIM, or other Interim Procurement Tools as applicable.
The Procurement Analyst contributes to delivering services in line with defined KPIs:
- Approve 90% of Shopping carts/Purchase requisitions within an average time of 24 hours.
- Work towards bringing down invoice exceptions within 10%.
- Clear 90% of invoice exceptions within an average time of 48 hours.
- SOP adherence – Manage end-to-end activities aligned to the role (Procure to Invoice).
- Capture best practices in the team repository and share them with the team.
- Contribute a minimum of 2 process improvement ideas and convert them into Brand Value within a year.
- Earn at least one Bronze EY Badge.
- Identify areas of development and attend related trainings.
Your Key Responsibilities
- Participates in training and on-boarding of new Procurement Analysts.
- Actively supports implementation of EY procedures and policies in all daily activities.
- Creates KPI reports and follows up on KPI exceptions in a proactive manner to ensure root causes are resolved and future exceptions are prevented.
- Ensures approvals are completed timely and according to established KPIs and quality standards.
- Logs PO invoice exceptions and ensures 90% are resolved within 2 days.
- Executes processes as per design and contributes to continuous process improvements.
- Follows work instructions and guidelines (Playbooks) when executing work tasks.
- Escalates issues proactively to the S2SE Operations Team Lead in a timely manner.
- Collaborates with end users and stakeholders to contribute to a positive working relationship, answering questions, collecting feedback, and identifying areas for improvement.
- Contributes to the development of a high-performing team and the overall success of the Procurement Operations team.
- Ensures training is provided to end users as required.
- Contributes to maintenance of the Mercury Procurement Support Site.
- Interacts with sourcing managers and third-party suppliers to resolve price, quality, invoice, and credit note issues.
To qualify for the role, you must have
- Proficiency in both English and French languages, both verbally and in writing.
- Bachelor’s degree.
- At least 2 years of professional experience.
- Good teamwork capabilities, preferably gained within a virtual/global team environment.
- Strong oral and written communication skills.
- Good interpersonal skills with the ability to handle conflict situations and resolve issues effectively.
- Ability to organize own work and work independently.
- Excellent organization, analytical, and problem-solving skills.
- Positive, can-do attitude and strong business acumen.
- Cultural sensitivity and the ability to collaborate effectively in a global environment.
- Continuous improvement mindset and willingness to enhance service delivery and process efficiency.
Ideally, you'll also have
- Understanding of the Source-to-Pay (S2P) process.
- Knowledge of SAP SRM, ECC, VIM, and Ariba Network.
- Additional language skills such as German, Spanish, or Italian.
- Experience working in procurement, finance operations, or a related field.
- Knowledge of Lean Process Management principles.
What We Offer
EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across nine locations – Argentina, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.
- Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
- Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
- Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
- Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.
About EY
EY | Building a better working world
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
If you can demonstrate that you meet the criteria above, please contact us as soon as possible.
The Exceptional EY Experience. It’s Yours To Build.
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