K12 Admin Assistant

The K12 Admin Assistant is responsible for supporting onboarding, compliance tracking, training administration, and provider record management. This role ensures that provider information, clearances, training requirements, and operational records are accurately maintained and updated. The coordinator will communicate regularly with staff and providers, manage documentation, support reporting activities, and assist with compliance-related processes.

Key Responsibilities

Administrative Support

• Perform accurate data entry and validation using established spreadsheets and tracking systems.
• Maintain and update provider records, training logs, and compliance documentation.
• Upload reports and required documents into Bullhorn or other designated systems.
• Assist with administrative tasks and special projects as assigned.

Compliance & Training Coordination

• Track provider training dates and monitor renewal requirements.
• Send training reminders and follow-up communications to providers.
• Monitor provider clearances and ensure required documents remain current and compliant.
• Track disciplinary notifications and maintain accurate records for reporting purposes.

Provider Communication

• Send welcome emails to newly onboarded providers.
• Send confirmation emails, training notifications, and other required communications.
• Contact providers regarding outstanding requirements, compliance documents, and training renewals.
• Respond to provider inquiries and provide administrative support throughout the onboarding and compliance process.

Reporting & Record Management

• Maintain spreadsheets and tracking tools to ensure data accuracy.
• Generate and update compliance-related reports.
• Monitor pending requirements and follow up on missing documentation.
• Ensure all records are organized, complete, and audit-ready.

Required Qualifications

• At least 1-2 years of experience in administrative support, compliance coordination, onboarding, recruitment support, or a related role.
• Experience with data entry, record validation, and spreadsheet management.
• Strong proficiency in Microsoft Excel, Google Sheets, Microsoft Outlook, and Microsoft Office applications.
• Experience contacting employees, providers, or candidates regarding requirements and documentation.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience using Bullhorn or similar ATS/CRM systems.
• Experience supporting healthcare staffing, provider services, or compliance operations.
• Familiarity with training management, provider credentialing, or clearance tracking.
• Experience working in a remote or client-support environment.

Important Details

• Full-time, Probationary-Regular Contract
• Hybrid Setup (3 days onsite, 2 days WFH) - Valero, Makati
• Graveyard shift - 9pm to 6am Manila time
• Equipment Provided