Kvalificerad Administrativ Koordinator / Executive Secretary tillRESCON

Company Description RESCON AB is an independent research consulting firm based in Borås, Sweden, focused on advancing data excellence and health equity across life sciences, academia, and public policy. The company designs and conducts nationwide scientific surveys that explore how sociodemographic factors intersect with modern healthcare systems. RESCON’s work specifically addresses demographic gaps in pharmaceutical development, including public awareness, systemic bias, and patient safety for underrepresented and vulnerable groups. By delivering ethically designed, high-quality, and macro-aggregated data, RESCON provides empirical foundations for safer, more inclusive healthcare systems. The firm’s mission centers on strengthening clinical trial diversity, sociodemographic insights, and evidence-based public health regulations throughout Sweden.
Role Description The Kvalificerad Administrativ Koordinator / Executive Secretary at RESCON AB is a full-time remote role responsible for supporting the executive leadership and ensuring smooth daily operations. The role includes managing calendars, scheduling meetings, coordinating travel, and preparing documents and presentations for internal and external stakeholders. The coordinator will handle correspondence, maintain digital and physical records, support basic financial administration (such as invoice tracking and expense reporting), and assist with project coordination and follow-up. Daily tasks also involve responding to inquiries from partners and clients, ensuring professional and timely communication, and contributing to efficient workflows and organizational processes. The position requires a high level of discretion, attention to detail, and the ability to prioritize and manage multiple tasks independently in a remote setting.
Qualifications

• Strong communication skills, including clear written and verbal communication and professional correspondence with internal and external stakeholders.
• Proven experience in administrative assistance, including calendar management, document preparation, meeting coordination, and records management.
• Customer service skills, with the ability to handle inquiries, provide reliable support, and maintain positive relationships with clients and partners.
• Basic finance skills, such as handling invoices, expense reports, and simple budget tracking or financial documentation.
• Excellent organization skills, including task prioritization, time management, and maintaining structured workflows in a remote environment.
• Proficiency with common office software and collaboration tools (e.g., word processing, spreadsheets, presentation software, email and videoconferencing platforms).
• Ability to work independently, maintain confidentiality, and adapt to evolving priorities in a research-driven environment.
• Relevant education or training in administration, business, or a related field; experience in research, healthcare, or public policy sectors is an advantage.