Law Student Recruiting Coordinator

General Purpose:

The Law Student Recruiting Coordinator provides logistics and administrative execution for the firm's law student, summer clerk, and entry-level attorney recruiting efforts across all office locations. This role supports delivery of on-campus recruiting (OCI), direct-applicant process, and summer program with coordination of scheduling, candidate communication, event logistics, and data entry.

Essential Duties/Responsibilities:

On-Campus Recruiting, Direct-Applicant & Law School Logistics

• Support OCI logistics, including bid list preparation, schedule building, and coordination through platforms such as Symplicity and FloRecruit.
• Assist with maintaining relationships with law school career services offices by handling day-to-day correspondence and follow-up requests.
• Coordinate arrangements and materials for attorneys participating in on-campus and callback interviews.
• Prepare interviewer packets, nametags, guest lists, and registration materials for recruiting receptions and campus events.
• Assist with logistics for job fairs, networking events, and employer expos, including materials and on-site support.

Candidate Sourcing & Evaluation Support

• Conduct initial resume review and organization for law student and entry-level candidates as directed.
• Respond promptly to candidate applications and inquiries about the firm and employment opportunities.
• Conduct reference checks as needed for entry-level candidates.
• Distribute and collect post-interview evaluation forms; compile evaluation summaries for the Recruitment Team and hiring partners.
• Maintain regular, professional communication with candidates throughout the interview and consideration process.

Summer Program Support

• Assist with execution of the summer program, including orientation logistics, training session scheduling, and social event coordination.
• Attend and provide on-site facilitation of summer events and off-site programming.
• Assist with collecting and organizing mid-summer evaluations for the hiring committee.
• Coordinate summer clerk logistics, including onboarding, conflicts clearance, background checks, and stipend administration where applicable.
• Prepare program materials under the direction of the Recruitment Team.

Pipeline & Early-Engagement Programs

• Provide support on fellowship and undergraduate programs and partnerships with pipeline organizations.
• Ensure accurate data and recruiting metrics with applications, interviews, offers, and acceptances.
• Coordinate firm participation in job fairs and pre-law programs to expand talent pool.

Interview Coordination & Logistics

• Coordinate interview participant schedules and finalize interview logistics.
• Distribute interview schedules, calendar invitations, and confirmation communications; greet candidates upon arrival.
• Respond quickly to time-sensitive scheduling changes and urgent requests from interview participants and candidates.
• Maintain interview scheduling records to ensure consistency across the recruiting process.

Program Administration & Events

• Coordinate recruiting program logistics, including registrations, interviewer packets, and outreach materials.
• Assist with planning and executing recruiting events in collaboration with vendors, attorneys, and program participants.
• Participate in networking opportunities and employer expos as a representative of the firm.

Data Management & Administrative Support

• Manage recruitment data entry and assist with generating reports, correspondence, and schedules.
• Track program expenses and assist with producing program-related materials.
• Facilitate travel and hotel accommodations for local and out-of-state candidates.
• Partner with office management and HR to ensure seamless hiring and onboarding logistics across all offices
• Submit and process clearance and new hire paperwork in a timely and accurate manner.
• Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.

Competencies:

• Communication – Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/Client Experience – Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill – Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Team Player – Works within team and cross-functionally to meet required results.

Job Qualifications (Education, Experience and Certification):

• Bachelor’s degree or four (4) years of directly-related experience/education required.
• Two (2) years of recruiting experience required. Experience within a law firm, law school, legal services industry, or professional services industry preferred.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, and PowerPoint required. Experience with Microsoft Copilot and other AI platforms preferred.
• Event planning experience preferred.
• Excellent interpersonal skills and a positive, service-oriented attitude.
• Independent thinker with the ability to be flexible and manage competing deadlines.
• Excellent organizational and administrative skills, particularly regarding interview scheduling.
• Excellent oral and written communication skills.
• Quickly responds and adapts to time-sensitive scheduling changes and urgent attorney or candidate requests.
• Experience coordinating programs across multiple office locations a plus.
• Preferred experience with FloRecruit, Symplicity, viRecruit, viDesktop, and/or UKG systems; adaptable to learn other databases.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional extended hours to complete high demand work, off-hour meetings, and event support. Occasional travel to other offices and event venues, including potential overnights and weekends as needed.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.