Legal Administrative Assistant - Regulatory (International Trade)

Your Next Opportunity

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting opportunity as a Legal Administrative Assistant in our Ottawa Regulatory Group. As a member of the team, you will play a key role in providing administrative overflow support to the International Trade Group of legal professionals and legal administrative assistants. This position is being posted to fill a new role.

Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the Ottawa office for the balance. Your hybrid schedule will start once you join McMillan!

What You’ll Do

• Act as overflow support to a team of legal assistants and legal professionals as required
• Assist with preparing and reviewing documents related to Canadian international trade matters
• Assist with finalizing and filing documents with the Canadian International Trade Tribunal (“CITT”) and the Canada Border Services Agency (“CBSA”)
• Assist with tracking of filing deadlines and schedules
• Organize and maintain documents within the document management system (“DMS”)
• Provide daily monitoring of exhibits for active cases with CBSA as well as daily sanctions monitoring
• Open new client files/matters and manage related administrative processes
• Assist with file closing and archiving in accordance with firm policies

• Support billing activities, including preparation of accounts and docket review

• Manage calendars and coordinate meetings
• Maintain and update client contact information
• Assist with coordinating travel arrangements and conference registrations
• Submit expense reimbursements and cheque requisitions
• Leverage technology to support legal professionals and clients efficiently and effectively

What You Bring

• A Legal Assistant or Office Administration Diploma with one to three years of administrative experience supporting multiple legal professionals
• Experience or knowledge of Canadian International Trade Tribunal and Canada Border Services Agency procedures an asset, but not required
• Strong administrative, prioritization, organizational, and interpersonal skills
• High attention to detail and ability to meet deadlines
• Comfort working in fast-paced environments and within team settings
• Comfortable working independently
• Commitment to delivering exceptional client service
• Eagerness to expand knowledge and adopt new technologies
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
• Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required
• Fluency in both English and French an asset.

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

Continuous Learning & Development

Salary range – $53,000 – 58,000

McMillan = You

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

Let’s get started

If this position is you, and you reside in or around the Ottawa area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.

At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.