Legal Assistant

The Company:

Czarnowski is one of the four studios of the Czarnowski Collective. It combines operations, strategy, design, and fabrication to create exhibits and events that engage communities, generate brand enthusiasm, and educate consumers. It’s been over 75 years since we opened our doors, but we’re still not resting on our reputation or accolades. We’re wondering “what if...,” anticipating what’s next and embracing our role within the Czarnowski Collective as forward-thinkers for forward-thinking brands.

Joining the Czarnowski Collective means the opportunity to be more than a number, more than a job title, more than a spectator. We are a collective of dreamers and thinkers, doers, and makers…and we’re searching for more of the same to join the ranks.

The Purpose:

We are looking for a Legal Assistant to support our Legal Team. As the Legal Assistant, you'll work closely with our Assistant General Counsel and Chief Legal Officer (CLO), serving as a key resource for legal operations, contract administration, corporate record-keeping, compliance activities, and executive support.

In this role, you'll be at the center of a fast-paced and collaborative environment, coordinating priorities, managing critical documents, supporting legal processes, and helping ensure the Legal Team operates effectively across the organization. You'll partner with leaders and teams throughout the company, providing exceptional organization, attention to detail, and discretion while handling sensitive and confidential information.

If you thrive on keeping things organized, enjoy managing multiple priorities, and take pride in being the person others can rely on to keep projects moving forward, this is an opportunity to make a meaningful impact while supporting the business and protecting the interests of the company.

The Job:

• Legal and Administrative Support
  • Provide day-to-day administrative support to the Assistant General Counsel and CLO.
  • Manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials.
  • Maintain legal department files, records, and electronic document management systems.
  • Assist with the preparation, formatting, proofreading, and distribution of legal documents, correspondence, presentations, and reports.
  • Process invoices and track legal department expenses.

• Contract Administration
  • Support the contract lifecycle process, including intake, routing, execution, storage, and abstracting of agreements.
  • Maintain contract databases and track renewal dates, expiration dates, and key contractual obligations.
  • Coordinate signatures and ensure fully executed agreements are properly filed and distributed.
  • Assist in gathering information and documentation for contract review and negotiations.

• Corporate Governance and Compliance
  • Maintain corporate records, entity documentation, licenses, permits, and state and federal registrations.
  • Assist with the preparation of intellectual property applications, renewals and related filings, and maintain, update and monitor our intellectual property docket.
  • Support compliance initiatives, policy updates, and legal training activities.
  • Assist with monitoring deadlines related to corporate filings and regulatory requirements.
  • Help prepare materials related to board meetings, corporate governance, and internal audits.

• Litigation and Risk Management Support
  • Assist with document collection and organization related to claims, litigation, discovery requests, employment matters, and insurance requests.
  • Coordinate legal holds and document retention activities as directed by legal counsel.
  • Monitor service of process notifications and assist in undertaking an appropriate response.
  • Assist with the preparation, distribution and collection of certificates of insurance.
  • Maintain confidentiality of sensitive legal and business information.

• Cross-Functional Collaboration
  • Serve as a liaison between the Legal Department and business partners, including Human Resources, Finance, Operations, Project Management, Executive Leadership, Outside Counsel and Insurance Advisors.
  • Respond to routine inquiries and route legal requests to the appropriate team members.
  • Support special projects and department initiatives as assigned.

The Person:

• Associate's degree or equivalent combination of education and experience.
• 3+ years of administrative experience supporting legal, executive, compliance, or corporate functions.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, and Adobe Acrobat.
• Excellent organizational, time management, and multitasking skills.
• Strong verbal and written communication skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.

Preferred Qualifications:

• Previous experience supporting an in-house legal department, law firm, or corporate executive team.
• Experience with contract management systems and electronic document management platforms.
• Familiarity with legal terminology, contract administration, corporate governance, and compliance processes.
• Notary Public certification or willingness to obtain certification.

This position is eligible for health care benefits, life insurance, time off benefits and participation in the Company's 401(k) plan.

What we offer:

• Medical, Dental, and Vision benefits effective within 30 days (or less) of your start date
• 401K matching with no vesting period (you are fully vested as of day 1)
• Generous Paid Time Off (PTO)
• Paid Holidays
• Collaborative Work Environment

Collective Culture Core Values:

We recognize that the success of our business rests with the skills and efforts of our people, and in return for their contributions, our employees can expect a flexible work environment that delivers on the 10 principles that define our company culture:

• We celebrate creativity, curiosity, innovation and imagination.
• We are humble and respectful.
• We act with honesty and integrity.
• We empower and trust one another.
• We embrace individuality and an entrepreneurial spirit.
• We champion initiatives that bolster diversity, equity and inclusion.
• We prioritize safe, ethical and sustainable business practices.
• We foster a culture of meritocracy - rewarding skills and abilities, instead of influence.
• We always deliver.
• We don’t take ourselves too seriously.

Through several existing and future initiatives, Czarnowski Collective is exploring thoughtful and creative ways to embrace individuality, and more effectively champion diversity, equity and inclusion across our network.

EEO Statement

Czarnowski Collective is proud to be an Equal Opportunity Employer. We don't just accept difference – we honor, nurture, and celebrate it! All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We don’t discriminate based on race, religion, color, national origin, sex/gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.