Legal Coordinator

Legal Coordinator – St. Louis -Hybrid

Position Overview

Tucker Ellis LLP is seeking a highly organized, detail-oriented Legal Coordinator to join our team in St. Louis, Missouri. This position will provide essential administrative and litigation support to our attorneys handling asbestos and talc matters throughout Missouri and Illinois.

The Legal Coordinator will take primary responsibility for managing litigation calendars, coordinating attorney coverage for hearings and depositions, monitoring scheduling changes, and ensuring timely communication of important case-related information. This role will also be responsible for retrieving, reviewing, and routing incoming mail and correspondence.

The ideal candidate will have prior experience working in a law firm or litigation environment, possess exceptional organizational and communication skills, and demonstrate the ability to manage a high volume of scheduling activities and competing priorities.

This position requires onsite attendance at our St. Louis office for the first 90 days. Following the initial 90-day period, the position may transition to a hybrid schedule of two days onsite and three days remote, provided the individual has successfully completed training, demonstrated proficiency in their responsibilities, and is working independently. Hybrid eligibility will be based on performance and business needs.

Key Responsibilities

• Assume primary responsibility for managing and maintaining litigation calendars for all Missouri and Illinois asbestos and talc matters.
• Review and process deposition notices, hearing notices, stipulation lists, cancellations, and other scheduling-related correspondence.
• Coordinate attorney coverage for hearings, depositions, and other litigation proceedings, ensuring appropriate assignments and timely communication.
• Monitor calendars for scheduling conflicts, changes, and cancellations, proactively communicating updates to attorneys and relevant team members.
• Coordinate and manage attorney registrations with court reporting services for scheduled depositions and other proceedings.
• Track upcoming hearings and depositions to ensure attorney coverage is secured and scheduling information is accurate and up to date.
• Maintain organized and accurate scheduling records and calendars, ensuring timely updates as new information becomes available.
• Serve as a central point of contact for calendar-related communications among attorneys, legal staff, court reporters, and other parties as needed.
• Retrieve, review, sort, and route incoming mail and case-related correspondence to the appropriate attorneys and staff.
• Identify time-sensitive mail and correspondence and ensure prompt distribution and follow-up.
• Work collaboratively with attorneys, paralegals, and administrative staff to support efficient case management and daily litigation operations.
• Assist with additional administrative and litigation support responsibilities as needed.
• Perform other duties as assigned.

Required Skills & Qualifications

• Must have a High School Diploma or GED.
• Prior experience working in a law firm or legal support environment required; litigation experience strongly preferred.
• Experience coordinating litigation calendars, depositions, hearings, or attorney schedules highly desirable.
• Familiarity with asbestos, talc, or other high-volume litigation practices is a plus.
• Exceptional organizational and time management skills, with the ability to manage multiple calendars, scheduling requests, and competing priorities.
• Strong attention to detail, accuracy, and follow-through.
• Excellent written and verbal communication skills, with the ability to work effectively with attorneys, legal staff, and outside service providers.
• Demonstrated ability to anticipate scheduling conflicts, proactively resolve issues, and adapt quickly to changing priorities.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Ability to work independently while maintaining strong collaboration with attorneys and team members.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Must be willing and able to work onsite full-time during the initial 90-day training period.

Working Conditions

• Onsite position at the St. Louis office for the first 90 days of employment.
• Following successful completion of the initial training period, eligibility for a hybrid schedule of two days onsite and three days remote, subject to demonstrated proficiency, performance, and business needs.
• Additional onsite attendance may be required for meetings, training, team collaboration, or other business needs.
• Standard office environment with regular computer use and administrative responsibilities.
• Ability to manage time-sensitive scheduling requests, frequent calendar changes, and multiple competing priorities.
• Occasional extended hours may be required based on litigation schedules and business needs.

What We Offer

At Tucker Ellis, we value our employees and provide a robust benefits package to support their well-being:

• Day 1 Benefits: Medical, dental, and vision insurance coverage.
• HSA: Annual HSA contribution.
• Paid Time Off: PTO begins to accumulate immediately, plus paid holidays.
• Retirement Plan: 401(k) plan with a profit-sharing contribution.
• Monthly Contributions: Technology stipend.

Equal Opportunity Statement

Tucker Ellis LLP is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. We celebrate diversity and foster an inclusive workplace for all.

Non-Solicitation Notice

Tucker Ellis LLP does not accept unsolicited resumes from third-party recruiters. Any resumes submitted without a prior signed agreement will be considered property of the firm, and no placement fees will be paid.