Legal Executive Administrative Coordinator

JOB DUCK IS HIRING A LEGAL EXECUTIVE ADMINISTRATIVE COORDINATOR

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

We are seeking a highly organized and proactive Virtual Executive Administrative Coordinator to support a senior leader by taking full ownership of daily administrative and personal coordination needs. In this role, you will serve as a trusted gatekeeper, managing calendars, triaging communications, and ensuring priorities are handled with precision and discretion. Your work will directly impact efficiency, focus, and follow-through across both professional and personal commitments. This role is ideal for someone who thrives on anticipation, enjoys problem-solving, and takes pride in keeping complex schedules running smoothly. You will work in a dynamic environment where attention to detail and adaptability make a meaningful difference every day.

Schedule:

Monday to Friday 9:00 AM - 6:00 PM [EST][EDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Providing light marketing and business development support, including follow-ups and coordination
• Coordinating gifts, mailings, and outreach initiatives
• Scheduling and managing personal services such as dry cleaning and grocery pickups
• Handling inbound and outbound calls using RingCentral
• Triaging incoming emails, organizing inboxes, and responding on behalf of the executive when appropriate
• Coordinating business and personal travel, including flights, lodging, and transportation
• Managing complex calendars, scheduling meetings, personal appointments, and services
• Serving as the primary gatekeeper by prioritizing requests and protecting executive time
• Tracking and managing referral partner activity using Lawmatics
• Organizing logistics for events and sponsored activities

What We’re Looking For:

• Minimum of 1 year of experience as an Executive Assistant or in an administrative support role
• Strong calendar management and scheduling expertise
• Advanced email triage and professional written communication skills
• Detail-oriented with exceptional organizational skills
• Proactive mindset with the ability to anticipate needs and take initiative
• Adaptable and comfortable managing shifting priorities
• Strong problem-solving and decision-making skills
• Ability to serve as a gatekeeper with sound judgment and discretion
• Comfortable handling both business and personal tasks professionally
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1060 USD to 1150 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.