Legal Executive Assistant

JOB DUCK IS HIRING A LEGAL EXECUTIVE ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Job Duck is seeking a highly organized and proactive Legal Executive Assistant to provide administrative and operational support in a fast-paced legal environment. In this role, you will serve as a trusted partner, helping manage priorities, coordinate communications, oversee scheduling, and ensure daily operations run smoothly. The ideal candidate is detail-oriented, resourceful, and able to communicate professionally with clients, vendors, and internal stakeholders while handling sensitive information with discretion. Success in this position requires strong organizational skills, excellent judgment, and the ability to anticipate needs while maintaining a high level of accuracy and professionalism.

Schedule:

Monday to Friday from 8:00 AM - 5:00 PM [EST][EDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Collaborating with leadership to improve administrative processes and workflow efficiency
• Ensuring accurate data entry and record management across systems
• Assisting with client intake coordination and scheduling consultations
• Tracking action items, following up on outstanding tasks, and ensuring timely completion of priorities
• Coordinating internal and external meetings, ensuring all logistics and materials are prepared
• Screening, prioritizing, and responding to emails and communications on behalf of leadership as appropriate
• Coordinating travel arrangements and scheduling needs when required
• Organizing and maintaining digital files, records, and confidential information
• Maintaining accurate records and documentation within Lawmatics and other firm systems
• Managing executive calendars and coordinating appointments, meetings, and deadlines
• Communicating professionally with clients and team members while maintaining confidentiality
• Supporting operational initiatives and special projects as assigned
• Monitoring calendars and proactively identifying scheduling conflicts
• Preparing reports, correspondence, presentations, and other administrative documents
• Answering inbound calls and professionally handling communications from clients, vendors, and stakeholders

What We’re Looking For:

• Minimum of 2 years of executive support, administrative support, customer service, or related professional experience.Prior law firm experience is required
• Experience supporting executives, attorneys, or leadership teams is preferred.
• Strong proficiency with CRM systems and business communication tools is required.
• Required software and tools include Lawmatics, RingCentral, Outlook Email, and Outlook Calendar.
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1060 USD to 1150 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.