Legal Secretary - Global London - MAESTRO (Marine, Aviation, Energy, Shipping and Transportation)

Why Join DAC Beachcroft?

• Be part of a highly respected international law firm with a collaborative culture.
• Work alongside leading lawyers on complex and high-profile matters.
• Join a business that invests in its people and supports career development.
• Work in a team where professionalism, client service and mutual support are genuinely valued.
• Contribute to a business committed to innovation, inclusion and delivering excellent outcomes for clients.

Key Responsibilities

Client & Matter Support

• Supporting lawyers with day-to-day matter management and administrative requirements.
• Maintaining awareness of client-specific protocols and procedures, ensuring these are followed consistently.
• Assisting with the preparation and management of client documentation and correspondence.
• Managing electronic document bundles and secure document transmission processes.

Administrative & Organisational Support

• Managing inboxes, electronic filing and document organisation.
• Preparing, formatting and producing high-quality legal documents and correspondence.
• Supporting document management and case management systems.
• Arranging meetings, coordinating diaries and assisting with travel arrangements.
• Maintaining accurate client and matter records.
• Handling confidential information in line with firm policies and data security requirements.

Financial Administration

• Assisting with billing and e-billing processes.
• Supporting WIP management and matter administration.
• Processing expenses and assisting with finance-related queries.
• Reviewing time recording allocations and matter-related disbursements.

Communication & Team Support

• Acting as a key point of contact for lawyers and internal stakeholders.
• Liaising with clients, experts, counsel and external contacts as required.
• Supporting colleagues across the wider team and collaborating to ensure service excellence.
• Proactively managing priorities and keeping stakeholders informed on progress.

Skills, Knowledge and Expertise

Essential

• Previous experience working as a Legal Secretary or within a legal support role.
• Strong experience within a law firm or legal environment.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills, including Word, Outlook, Excel and PowerPoint.
• Experience using document management and case management systems.
• Exceptional organisational skills and the ability to manage multiple competing priorities.
• Strong attention to detail and commitment to producing high-quality work.
• A professional, client-focused approach with excellent stakeholder management skills.

Desirable

• Experience supporting teams within the Marine, Aviation, Energy, Shipping or Transportation sectors.
• Exposure to e-billing processes and matter finance administration.
• Experience preparing electronic bundles and working with secure document-sharing systems.

Additional Information