Management Team Assistant (all genders)

About Thorit Thorit is one of Europe's leading HubSpot Partners and a leading consulting and technology firm in the DACH region. We combine strategic consulting with hands-on implementation, from CRM architecture to fully automated, AI-powered go-to-market infrastructure. Our clients are enterprise B2B companies who do not just want to adopt a platform, they want a real growth system. Our team is based in Böblingen and Lisbon, and now expanding to Tbilisi, our clients across the DACH region and beyond. Your Role As Management Team Assistant in our Tbilisi hub, you become the operational anchor on the ground: local office coordination, Remote.com EOR touchpoints for every Tbilisi hire, travel and onboarding logistics across DE, Lisbon, and Tbilisi, and management team support for cross-site operations. Within 12 months, David, Dennis, and Michael run a three-site organisation with zero administrative drag and zero missed onboarding gaps because of you. We are hiring this role because as the Tbilisi hub scales from a 5 FTE pilot to 15 FTE engineering organisation, the management team needs a coordinated, dependable execution layer locally. Per the Cross-Site Operating Model, Thorit explicitly avoids a Country Manager pattern. This role is the operational counterpart: not management, not delivery, but the operational fabric that holds three sites together. You also become the first contact point for every Tbilisi new hire on operational matters. Your Responsibilities Office Setup. Tbilisi local office and tooling setup live (lease, internet, hardware procurement, badge and key handout protocol mirroring Böblingen) within 60 days of office decision. Onboarding Logistics. Every Tbilisi new hire delivered with zero gaps: Remote.com EOR contract signed pre-start, hardware shipped on time, accounts provisioned day 1, 3 to 5 day Lisbon or DE on-site visit booked within first 90 days, buddy paired. Operational Digest. Weekly cross-site operational digest to Leadership (open ops items, onboarding pipeline, EOR exceptions, travel coming up) every Monday. EOR Coordination. Remote.com EOR coordination clean: contract amendments, leave tracking, expense routing, payroll questions handled without escalation to COO in 90% of cases. Travel and Events. Travel and event coordination owned end-to-end for management team and Tbilisi team across all three sites (4+ trips per quarter) including booking, expense, briefing pack. Quarterly Hub Review. Tbilisi hub review pack prepared for the management team with operational metrics (headcount, retention, time-to-productivity, onboarding NPS). Local Suppliers. Local supplier and vendor relationships established (office services, accounting touchpoints with Remote.com, hardware suppliers, business travel agency). Site Coordination. Operational counterpart to the Lisbon site coordination and Böblingen Executive Assistant, with documented handoff protocols across the three sites. What We Offer Competitive compensation with a transparent salary band and a structured bonus model tied to delivery outcomes and team contribution. Remote.com EOR contract with full Georgian compliance: clean payroll in EUR, paid leave, and local social-security alignment. Hardware setup shipped to your home office before day one (laptop, monitor, peripherals). Blinkist Business (4,500+ book summaries) and Babbel (3 months) for continuous learning. Remote Work Program, up to 4 weeks per year from anywhere in the EU, with €500 setup allowance. Cross-site exchange, with a 3 to 5 day on-site visit to Lisbon or Böblingen within your first 90 days, and regular team rituals across all three sites. Tbilisi office access once leased (timeline 2026 to 2027), plus the option to keep working from home or coworking spaces in the meantime. Modern stack: HubSpot, Jira, Confluence, Claude AI, and the freedom to shape how you work. Direct leadership access, flat hierarchies, and visible impact on a hub being built from scratch. How to Apply Send your application through our careers page. No cover letter needed. What we want to see: your CV plus a concrete example of a hub setup, an onboarding overhaul, or a multi-site operational coordination effort you shipped end-to-end. Your Profile 3 to 5 years running office or hub operations for a 10 to 30 person team. You know how to set up a small office, manage suppliers, handle hardware procurement, coordinate hybrid working logistics. EOR and HR-operations literacy: comfortable with Employer of Record models (Remote.com, Deel, or comparable). You have processed contract amendments, leave entries, expense reconciliation. Onboarding logistics: you have personally orchestrated multi-step onboarding for new hires (contract, hardware, accounts, travel, buddy pairing). You keep a checklist for every hire and never lose a step. Discretion with track record: you have handled C-level, salary, and personnel-sensitive information without leakage. Tooling: comfortable in Microsoft 365 (Outlook, Teams, OneDrive), Confluence, Jira basics, Remote.com, banking portals. You will learn the Forecast and HubSpot interfaces relevant to the role. Business-fluent English (working language across the management team and all sites). Georgian native is a plus for local supplier and authority interactions. Tbilisi-based, working under Remote.com EOR contract, hybrid setup with 2 to 3 days at the Tbilisi office once leased (otherwise remote with monthly local touchpoints). What Makes You Excel You see what is needed before being asked. You spot the visa renewal coming up, the missed onboarding step, the supplier deadline, and you report up early. You stay composed when 3 things break in the same hour. You triage, communicate, fix. You operate daily across three timezones (Tbilisi, Lisbon, Böblingen) and write async updates that remove the need for sync follow-up. You can say no on behalf of the management team, escalate to leadership, or push back on a supplier without losing the relationship. You see this role for what it is: senior, sighted, trust-based, in a brand-new hub. Not as a stepping stone to project management or HR generalist work.