Marketing & Bid Support Coordinator

About Us Deployed Philippines Inc is a non-traditional BPO company servicing New Zealand and Australian clients. We provide remote staffing services for Banking and Insurance, IT and communication, HR and payroll. Our clients are small and medium-sized businesses with specific needs. The company provide high-quality solutions in diverse business areas. We focus on integrated end-to-end outsourcing and delivering result-oriented benefits to our clients through cost-effective support, productivity and process reengineering. Job Description Responsibilities Position Purpose: The Marketing & Bid Support Coordinator is responsible for the ongoing development and maintenance of the company's marketing and business development collateral. The role supports brand awareness, client engagement and bidding activities through the preparation of LinkedIn content, website news articles, capability statements, project profiles, presentations and submission documentation. Working closely with the New Business team, the position ensures that marketing materials are current, professional, visually engaging and aligned with the company's brand standards. Key Responsibilities: Marketing & Communications Prepare and schedule LinkedIn updates and social media content. Develop website news stories highlighting project wins, milestones, community initiatives and company announcements. Draft marketing communications for review by senior management. Maintain content libraries including project photos, project descriptions and staff profiles. Assist with maintaining brand consistency across all marketing materials. Monitor competitor and industry activity and identify content opportunities. Capability Statements & Corporate Collateral Maintain and update company capability statements. Develop project profiles and case studies. Create brochures, flyers and promotional material. Coordinate collection of project information from project teams and consultants. Maintain a central repository of marketing templates and branded material. Assist in developing client-specific capability documents. Bid & Submission Support Format and develop Expressions of Interest (EOIs), tenders and proposal submissions. Prepare submission templates, graphics and visual presentation material. Assist with document production, proofreading and quality reviews. Coordinate CV updates, project references and supporting documentation. Maintain libraries of standard company information, project descriptions and submission content. Produce infographics, charts and visual content to support submissions. Presentation & Graphic Design Prepare professional PowerPoint presentations for client meetings, interviews and management reviews. Create project timelines, organisational charts and process diagrams. Develop branded templates for reports and presentations. Improve the visual quality and consistency of company documents. Administrative Support Maintain document version control. Organise and store marketing and submission files. Track submission deadlines and support document preparation activities. Assist with ad hoc research and business development initiatives Requirements Skills & Experience: Essential: 3+ years' experience in marketing, communications, graphic design, bid coordination or a similar role. Advanced Microsoft PowerPoint skills. Strong Microsoft Word document formatting capabilities. Experience using Canva, Adobe InDesign or similar design software. Excellent written English communication skills. Strong attention to detail and document quality. Ability to work independently and manage priorities remotely. Experience developing marketing collateral and presentations. Preferred: Experience supporting construction, engineering, architecture or property businesses. Experience preparing EOI or tender submissions. Understanding of LinkedIn business marketing. Experience with website content management systems. Familiarity with AI tools for content creation and document development. Personal Attributes: Highly organised and proactive. Creative but commercially focused. Strong eye for layout, branding and presentation quality. Able to work with minimal supervision. Professional and responsive. Comfortable working across multiple projects simultaneously. Collaborative and service-oriented. Work Arrangement Work Setup: Hybrid Work Hours: Monday to Friday, 8:30 am to 9:00 am flexi start time, 5 hours per day inclusive of 1 hour unpaid lunch Why you should join our team! Leaves entitlement, HMO and life insurance upon hire! Ready to take on the next challenge? If you’re looking for an organisation with outstanding career-development opportunities, amazing work-life culture, and comprehensive benefits crafted to support work-life harmony, you might be a perfect fit at Deployed! At Deployed, we truly believe that our team is the core highlight of our brand. With our goal of being a top business partner for our global clients, we take it as a responsibility to build a diverse, inclusive, and growth-oriented work environment where employees of all backgrounds and lifestyles feel a sense of belonging, mutual respect, and kindness.