- Hiring from
- United States
- Work type
- Hybrid
- Posted
Is this job info correct?
Show job descriptionHide job description
Job Description
City: Century City, CA (Los Angeles)
Onsite / Hybrid / Remote: Hybrid, 3 days per week in the Los Angeles office
Duration: 7 months to start with
Rate Range: Up to 43.27/hour in W2 (Depends On Experience)
Work Authorization: U.S. citizens, Green Card holders, and candidates with valid EADs. No H-1B, OPT, CPT, visa sponsorship, or visa-related
Must Have
- Executive administrative support experience.
- Hands-on experience with office operations, facilities, office services, or vendor coordination.
- Ability to work onsite in Los Angeles at least 3 days per week.
- Flexibility to support occasional evening and weekend events.
- Strong organization, attention to detail, and discretion with sensitive information.
Responsibilities
- Manage a senior executive’s changing calendar, resolve scheduling conflicts, and coordinate meetings across time zones.
- Arrange domestic and international travel, prepare expense reports, and support leadership meetings and team events.
- Coordinate with administrative teams, internal partners, senior leaders, and external contacts.
- Support office operations, including vendors, supplies, catering, facilities requests, conference rooms, and meeting technology.
- Help coordinate new-hire onboarding, visitor access, building coordination, and safety procedures.
- Draft and proofread executive communications, presentations, status updates, and meeting notes.
Qualifications
- Experience supporting executives and coordinating office or facilities operations.
- Strong written and verbal communication skills.
- Professional judgment and discretion when handling confidential information.
- Ability to manage competing priorities in a fast-paced environment.
- Customer-service approach when supporting employees, visitors, and partners.
Nice to Have
- Experience in media, streaming, technology, or a direct-to-consumer organization.
- Experience supporting senior executives in a growing or changing team.
- Experience coordinating large meetings, executive events, or employee engagement activities.