Marketing Events Coordinator

Job Overview & Responsibilities The Marketing Events Coordinator supports the planning, execution, and optimization of high-impact marketing events, including tradeshows, webinars, field events, customer receptions, and internal corporate events. This role works closely with the Manager, Marketing Events, Brand Marketing Managers, and the Content team to deliver seamless event experiences that drive engagement, generate leads, and support revenue goals. The Event Coordinator is responsible for executing event logistics, coordinating promotional efforts, managing attendee communication workflows, and supporting post-event reporting and analytics. This work also includes developing project plans, maintaining inventory of event materials and giveaways, and monitoring/reconciling marketing budget items. Responsibilities and Essential Duties Event Execution & Logistics Coordinate the logistics of all marketing events, including but not limited to venue sourcing, registration setup, catering, signage, promotional items, and shipping. Support end-to-end execution of physical and virtual events in collaboration with the Manager, Marketing Events and broader marketing team. Create and maintain detailed event project plans and task trackers to ensure timely and accurate execution. Maintain an inventory of event materials, collateral, giveaways, and equipment Assist in coordinating OEM- and partner-sponsored events, ensuring alignment with MDF requirements and co-branding guidelines. Promotions & Communications Draft and manage attendee communications, including invitations, reminders, confirmations, and post-event thank-you emails. Coordinate the design, approval, and distribution of event promotions via email, social media, and partner channels. Collaborate with the content team to ensure consistent messaging and branding across all channels. Manage registration pages and ensure attendee lists are accurate and up to date. Lead Capture & Post-Event Support Assist with lead scanning, data capture, and CRM uploads during and after events. Partner with marketing and sales teams to ensure accurate post-event lead follow-up and campaign tracking. Support the creation of post-event surveys and engagement reports. Analytics & Reporting Collect and organize event performance data including attendance, engagement, cost metrics, and lead generation. Support the Manager, Marketing Events with post-event analysis and executive summaries. Monitor and reconcile event-related expenses against budget. Other Duties Keep up to date with industry specific trends and market intelligence. Perform all other duties, as assigned. Qualifications Minimum Education & Experience Bachelor’s degree in Marketing, Business, Communications, or Hospitality Management. 1-2 years of professional experience in a marketing or event coordination role. Some experience supporting B2B events, webinars, or tradeshows, preferably in tech or public sector markets. Work experience managing budgets, vendors, and marketing platforms. Knowledge, Skills, and Abilities Strong organizational and time management skills with the ability to juggle multiple projects simultaneously. High attention to detail and quality control across all touchpoints. Excellent written and verbal communication skills. Proficiency with marketing tools and platforms such as: Salesforce or CRM platforms Event tools such as Blackthorn, Cvent, Splash, Zoom, etc. Adobe Creative Suite, Canva, WordPress, and Microsoft Office Data-driven mindset with the ability to track and report on event metrics. Collaborative, team-oriented attitude with a willingness to learn and grow. Customer service orientation Company Overview As a federal government contractor and a recipient of federal funding, Mythics and Emergent is required to abide by the Drug-Free Workplace Act, which requires Mythics and Emergent to provide a drug-free workplace, among other obligations. As part of this effort, Mythics and Emergent requires pre-employment drug tests for all candidates for employment. Please note that marijuana (including medical marijuana) is designated as a controlled substance under federal law and will be screened for in the drug test. Why work at Mythics? Because at Mythics, YOU count! At Mythics, our Corporate Values are at the foundation of everything we do. Our values, Respect – Empathy – Excellence – Fun (REEF), have created an environment that fosters creative thinking, respects your contributions, and accepts nothing less than excellence in serving our customers. At Mythics, you will experience a truly enjoyable corporate culture. But don’t just take our word for it! Enjoy Tailored Benefits to Suit Your Needs with our Flexible Options. Our benefit options include: Comprehensive Health, Dental, and Vision plans Premier 401k retirement plan with corporate matching and a 529 college saving plan Tax-advantaged Health Savings Account and Dependent Care Flexible Spending Account options Legal Resources Unlock Exclusive Benefits for Full-Time Employees: Generous work/life balance opportunities supported by a PTO bank, paid holidays, leave programs and additional flex time off Employee referral program Employee recognition, gift and reward program Tuition reimbursement for continuing education Remote or hybrid work options Engaging company events such as team building activities, annual awards and kick-off parties Health and wellness-focused activities Relaxation Spaces In-office gourmet coffee, tea, fresh fruit and healthy snacks Corporate GREEN approach – tracking energy consumption for reduction and purchasing only environmentally friendly products for our offices Founded in 2000, Mythics is an award-winning Oracle systems integrator, consulting firm, managed services provider and elite Oracle platinum resale partner. Our business model is all about deep knowledge of Oracle technologies and business processes. We offer procurement and Oracle systems integration expertise across the full range of Oracle cloud, software, support, hardware, engineered systems, and appliances. It’s a focus that gives us the critical business experience and the Oracle technology advantage you need to succeed. Mythics, LLC is an equal opportunity employer. In accordance with applicable federal, state, and/or local law, all qualified applicants will receive consideration regardless of race, color, religion, national origin, sex, disability, sexual orientation, gender identity, age, marital status, medical condition, veteran status, or other factors protected by law. We offer equal opportunity in compensation, advancement opportunities, and all other terms and conditions of employment. As a federal government contractor, Mythics has developed and maintains a written Affirmative Action Program relating to individuals with disabilities and protected veterans, which sets forth the policies, practices and procedures to which the Company is committed in order to ensure that its policy of nondiscrimination and affirmative action for qualified individuals with disabilities and protected veterans is followed. For those unable to complete an online application, alternative methods are available by contacting [email protected]. For more information about Federal laws prohibiting job discrimination, please read Know Your Rights.