Marketing Operations Specialist

JOB DUCK IS HIRING A MARKETING OPERATIONS SPECIALIST

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join Job Duck as a Marketing Operations Specialist and play a key role in supporting the daily execution of marketing and business development initiatives. In this position, you will help transform ideas into action by coordinating projects, maintaining marketing systems, creating content, supporting events, and ensuring critical marketing operations run smoothly. You will work closely with leadership while taking ownership of recurring tasks that drive visibility, engagement, and growth. This opportunity is ideal for a highly organized, proactive professional who enjoys balancing creativity, research, technology, and attention to detail in a fast paced environment.

Schedule:

Monday to Friday 8:30 AM - 5:30 PM [PST][PDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Identifying opportunities to grow the firm's online audience and strengthen professional relationships
• Supporting social media engagement by interacting with referral partners, professional organizations, attorneys, fiduciaries, and community contacts
• Utilizing AI tools to improve efficiency and support marketing execution
• Performing routine website updates, including attorney credentials, biographies, awards, events, news, and directory information
• Organizing and maintaining marketing assets, including biographies, CVs, headshots, articles, presentations, videos, awards, and approved marketing materials
• Performing quality assurance reviews before campaign launches
• Identifying duplicate records and performing routine database audits
• Maintaining accurate contact records in HubSpot
• Supporting attorney business development initiatives through research and opportunity tracking
• Researching conferences, podcasts, webinars, professional associations, speaking opportunities, and industry events
• Assisting with webinar administration, CLE accreditation support, attendee lists, event materials, and post-event contact management
• Creating and scheduling evergreen social media content using approved firm resources, articles, awards, attorney bios, presentations, FAQs, events, and website content
• Reviewing website content for outdated information, broken links, and content accuracy
• Building and scheduling approved newsletters and email marketing campaigns
• Monitoring campaign performance and maintaining reporting records
• Managing contact lists, segmentation, and CRM data hygiene activities
• Drafting presentation materials based on outlines and direction provided by leadership
• Helping maintain attorney topic banks, presentation resources, and outreach lists
• Maintaining a centralized calendar for awards, conferences, speaking engagements, sponsorships, association events, editorial opportunities, and business development activities
• Coordinating event invitations, attendee tracking, RSVP management, and follow-up communications

What We’re Looking For:

• Highly organized with the ability to manage multiple priorities effectively
• Strong attention to detail and accuracy
• Proactive and self-motivated
• Excellent written communication skills
• Strong online research and information-gathering abilities
• Strong time management and prioritization skills
• Content creation and editing skills
• Social media management experience
• Email marketing coordination skills
• Event planning and support experience
• CRM management and data maintenance skills
• Strong database organization skills
• Marketing operations support experience
• Proficiency with AI tools
• Proficiency in HubSpot
• Proficiency in Canva
• Strong spreadsheet management skills
• Strong problem-solving skills
• Adaptable and comfortable with changing priorities
• Reliable and accountable
• Ability to follow established processes independently
• Ability to create strong first drafts with minimal direction
• Ability to maintain brand consistency across marketing materials
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1245 USD to 1345 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.