Newsletter Publishing Assistant ID244953

🎯 Job Description

As a Newsletter Publishing Assistant, you’ll ensure the smooth publishing and formatting of newsletter and blog content.

This is a hands-on role focused on accuracy, coordination, and consistency - ideal for someone with a data entry or administrative background who wants to grow into marketing or content management.

You’ll start by handling publishing and coordination tasks, and gradually take ownership of multiple newsletters as you prove your reliability and marketing instincts.

🔧 Key Responsibilities

• Publish and format newsletter and blog posts according to templates and style guidelines.

• Double-check links, formatting, and visuals before publication.

• Track publishing progress and maintain organized records in spreadsheets or project tools.

• Coordinate with the Content and Analytics teams to ensure smooth post-scheduling and accuracy.

• Assist with uploading images, links, and metadata (titles, tags, categories).

📌 Requirements

• 1+ year of experience in content management, copywriting, or a similar role.

• Basic understanding of content formatting and publishing tools (Webflow, WordPress, etc. - internal training provided).

• Strong attention to detail and ability to work fast without errors.

• Comfortable with repetitive posting tasks and checklists.

• AI-aware mindset and curiosity about AI tools/automations, as we actively use AI-driven workflows in our processes.

• English level: C1

• Experience with spreadsheets or CMS platforms is a plus.

• Curiosity about marketing, newsletters, and digital growth.

🎓 Growth Path

After mastering publishing tasks, you’ll:

• Manage multiple newsletters independently.

• Learn marketing fundamentals - email performance, audience insights, and campaign structure.

• Grow into a Newsletter Marketing Coordinator role.

🤝 What it means to be part of our Team

Your professional and personal development:

• Multinational and intercultural experience

• Corporate library

• A world-class team to work with

• Growth opportunities

• Cutting-edge frameworks and technologies

Well-being:

• Competitive salary

• Common team activities (football, basketball, tennis, board games, and more)

• Bonuses according to the policy

• 21 paid vacation days & 14 paid sick leaves

• Work-life balance

Working environment:

• Cozy office in Warsaw available for you whenever you need it

• Coffee, tea, sweets, fruits, and more snacks

Interested?

We’re always on the lookout for passionate, driven, and curious people to join our team.

If that sounds like you - we’d love to hear from you!

Description

We run a growing portfolio of blogs for a US audience in niches like health, lifestyle and culture. We are looking for a Publisher who takes a blog from setup to steady publishing: you prepare the publication, build a month of content ahead, schedule it and keep the quality consistent. You will work alongside a marketer, a tech specialist and an operations manager, and use AI tools every day to produce content at scale.

Requirements

• Written English at Upper-Intermediate level or higher
• 1+ year of experience in content, publishing, blog management
• Confident use of AI tools (Claude, ChatGPT) for drafting, and the ability to edit the output so it does not read as machine-written
• Strong attention to detail in texts, links, formatting and scheduling
• Ability to run several projects at once without missing deadlines
• Working knowledge of Notion, Google Drive and spreadsheets

Responsibilities

• Produce a month of content per blog based on the content strategy, then edit and proofread it
• Schedule and publish posts according to the content plan
• Format posts: headlines, images, links and promo blocks, and send them for approval
• Keep project cards and statuses up to date in Notion
• Coordinate with the marketer, tech specialist and operations manager on launches and changes

Nice to have

• Understanding of email metrics such as open rate, unsubscribes and deliverability
• Experience writing or editing content for a US audience
• Basic image skills (Canva, AI image generation)
• Experience with high-volume or multi-project publishing

Working conditions

• Remote work
• Full-time
• 3 months trial period
• Clear processes, ready-made prompts and templates, and support from the team from day one