Office Administrator

We’re looking for a capable and organised Office Administrator to help keep Beacon Partnerships’ work moving behind the scenes. Beacon Partnerships is a group of New Zealand Christian charities working with Kiwi donors, churches, volunteers, and ministry partners to help equip Christian leaders, Bible colleges, pastors, scholars, and local preachers across Asia-Pacific.

This flexible, remote role within Auckland, will suit someone with strong administration skills, sound judgement, and confidence working in a Christian organisational context. You’ll support operations, meetings, board processes, donor administration, communications, and ministry support systems.

Key Responsibilities

• Provide high-quality administrative support, coordinating systems, records, scheduling, correspondence, and documentation across the organisation.
• Set up weekly team meetings, alternating between Microsoft Teams one week and in-person gatherings in cafés or homes the next, manage logistics for team and board meetings, including agendas, materials, venues, and catering where needed.
• Support the Executive Director with diary coordination, meeting preparation, and follow-up actions.
• Maintain the CRM and support communications, fundraising administration, and accurate reporting.
• Provide logistics and hospitality support for board members and donor-facing events, ensuring venues, materials, refreshments, and guest experience are well coordinated.
• Support board meetings and related events through preparation, minute taking, action tracking, and efficient coordination.

About You

• Highly organised, dependable, and able to manage competing priorities with care.
• A warm and professional communicator with strong attention to detail.
• Proven administration experience, including board support, minute taking, meeting logistics, and Executive Director support.
• Confident working with churches, Christian leaders, donors, and faith-based networks.
• Confident using Microsoft Teams and CRM such as Blackbaud’s eTapestry, including enhancing workflow using AI.
• Motivated by purposeful work and able to support systems, relationships, fundraising, and communications with initiative and sound judgement.