Office Coordinator

You'll be the person who keeps our office running — and the first place colleagues turn to when they need something sorted. If you notice a flickering light before anyone else mentions it and genuinely enjoy making a space work for people, this role is for you. Key Responsibilities Own the office environment: cleanliness, order, lighting, ergonomics, and overall comfort across all zones — spotting and fixing issues before the team notices them; Act as a single point of contact for colleagues on any day-to-day administrative or facilities question; Plan, track, and report on the office budget; run plan-vs-actual analysis and find ways to optimise spend; Handle procurement and supplies: stationery, consumables, coffee and snacks, small appliances and furniture — with accurate inventory and issuing records; Manage vendors end to end: sourcing, contracts and orders, payment tracking, reconciliation, and collecting closing documents; Organise incoming and outgoing mail and courier logistics; Set up and equip workstations, including onboarding setups for new joiners together with IT; Work closely with HR, IT, Finance, Legal, and other teams to resolve cross-functional requests quickly; Skills, Knowledge & Expertise Higher education: economics or finance background is a plus; 2+ years as an office coordinator, office manager, or administrator; A sharp eye for the physical space — you notice what's broken, out of place, or uncomfortable High empathy: you're happy to listen, help, and be a reliable resource for people Budget planning skills, an analytical mindset, and precision with numbers, invoices, and reconciliation statements; Confident with MS Excel / Google Sheets (formulas, tables, expense tracking) and standard office equipment; Ability to build constructive working relationships across teams; Fluent Russian is required, knowledges of Kazakh and profound English languages are an advantage. Why join us Help us challenge injustice by creating fair choices for millions of people across 48 countries. Develop your professional skills with access to mentoring, career consulting, and learning programs. Collaborate with teams around the world and gain international experience through our Global Talent Exchange Program. Engage in company-wide challenges, awards, sports activities, employee-led social impact and volunteering projects. Work alongside people who take initiative, speak openly, and challenge themselves to grow. Improve your language skills through co-financed courses and internal speaking clubs. Final benefits may vary depending on the location.