Office Coordinator

At DC BLOX, we’re shaping the future of digital infrastructure. Our mission is to empower businesses with robust, secure, and reliable solutions that enable them to thrive in an increasingly connected world.

Founded on the principles of innovation, integrity, and customer-centricity, DC BLOX provides cutting-edge colocation, cloud services, and network solutions tailored to our clients' unique needs.

Our team is made up of passionate professionals dedicated to excellence. We foster a collaborative and inclusive workplace culture where every voice is valued and innovation is encouraged. Whether you’re an experienced industry veteran or just starting your career, DC BLOX offers a range of opportunities for growth and development.

Description Summary:

The Office Coordinator is responsible for delivering a seamless, high-quality office environment that supports employee productivity, engagement, and overall experience at DC BLOX. This role serves as the primary point of contact for day-to-day office operations, ensuring the workplace is organized, efficient, and welcoming for employees, guests, and candidates.

Reporting to the Director of HR, this position plays a key role in shaping the in-office experience by managing operations, coordinating events, and supporting workplace initiatives. The ideal candidate is highly organized, service-oriented, and thrives in a fast-paced, growing environment where no two days are the same.

Essential Duties:

Office Operations

• Own daily office operations, ensuring a clean, organized, and fully functional workspace

• Manage inventory of office supplies, kitchen stock, and snacks; proactively reorder as needed

• Coordinate mail and package distribution, including tracking and notifications

• Partner with building management to resolve maintenance issues and submit service requests

• Maintain shared spaces including kitchen, conference rooms, and common areas

Workplace Experience & Events

• Lead coordination of weekly office lunches, including vendor selection, setup, and cleanup

• Support planning and execution of employee events, meetings, and onsite gatherings

• Enhance the office environment through workspace organization, décor, and experience-driven improvements

• Ensure conference rooms and meeting spaces are prepared and functional

Vendor & Project Coordination

• Coordinate with vendors for services such as catering, office supplies, furniture, and maintenance

• Support workplace projects including office expansions, moves, and layout improvements

• Assist in executing workplace initiatives and special projects led by HR or leadership

Visitor Experience

• Serve as the first point of contact for guests, candidates, and visitors

• Manage visitor check-in, badges, and overall onsite experience

• Partner with internal teams to ensure a smooth, professional, and welcoming visit

• Coordinate travel arrangements, including flight bookings, and related logistics, for candidates traveling to meet with the DC BLOX teams

Additional Responsibilities

• Support new hire workspace setup and onboarding logistics

• Assist with tracking office-related expenses or budgets as needed

• Contribute to ongoing workplace improvements and employee experience initiatives

• Other duties as assigned

Education/Training/Experience:

• 1+ years of experience in office administration, workplace operations, or service industry roles

• Strong organizational and time management skills

• Ability to manage multiple tasks and respond to day-to-day office needs

• Excellent communication and interpersonal skills

• Proficiency in Microsoft Office Suite

Nice to Have:

• Experience supporting office events or workplace programs

• Experience coordinating with vendors or building management

• Exposure to office moves, expansions, or workplace projects

• Experience in a fast-paced or growing company environment