Office Coordinator (Part-Time)

20hours Weekly- Monday to Friday Mornings/Afternoon Who We are: Invicti Security helps more than 4,000 organizations worldwide secure web applications and APIs with the industry’s most accurate application security platform, powered by 20 years of technology leadership in DAST. Combining proof-based testing, runtime intelligence, and continuous innovation, Invicti enables AppSec teams to identify real risk, reduce alert noise, and ship secure software faster. Location: Candidates need to be already based in Malta Who You are: You'll be the backbone of our office operations, ensuring a smooth, welcoming, and efficient environment for our employees and guests. This role is perfect for someone who takes initiative and thrives on making an office a great place to work! What you will be doing: Be the first point of contact for all visitors, calls, and general inquiries. Monitor, purchase, and manage inventory of all office, stationery, and kitchen supplies. Coordinate directly with external vendors and building management for maintenance, repairs, and facility services. Key health and safety responsibilities include following up on risk assessments, maintaining H&S equipment (including expiration checks and replacements), arranging bi-annual Legionella testing, and coordinating Fire Warden and First Aid training. Coordinating company events Providing employee support for ad-hoc queries Programming access cards Administering parking solutions Managing all aspects of office visits (meals, meeting rooms, desk spaces, access) Manage office invoices, credit card tracking, and receipt filing for finance. Handle all incoming and outgoing mail, deliveries, and courier services. Provide logistical support for internal team events, meetings, and catering arrangements. Assist with basic administrative tasks including but not limited to documentation as needed. What you’ll need: Minimum 3 years experience in office administration/operations Speak Maltese and English fluently Excellent time management and organizational skills with the ability to track numerous details Work primarily morning shifts, with occasional afternoon availability as needed Why Invicti? Your Health & Wellness Matters: Health Insurance : Taking care of our team goes beyond the office. We cover 100% of employee health care and dental premium costs. For dependents, we contribute 100% of the health care and 50% dental premium cost VDU testing: Upon joining us, we will provide for free a one time Visual Display Unit testing to ensure you can work as comfortable as possible Employee Assistance Program: Emotional Support Counseling services 24/7. Life Coaching, Dependent Care, Elder Care, Financial & Legal Support, Wellness Coaching, New Parent Support and more Family Leave: 16 week paid leave for birthing parent recovery. 4 week paid leave for non-birthing/bonding parent We value Adult/ Life Balance: Hybrid/In-Office Working : Our teams operate in a hybrid office/home schedule Quarterly Thrive-Wellness Days: One extra vacation day per quarter where the entire company takes a break from normal, daily activities to refresh and rejuvenate Volunteerism Time Off: 5 days of paid time off each year to participate in the volunteer activities of your choice Paid Birthday Off: Take your birthday off to celebrate you! Mobile Allowance Benefit: This allowance will be provided to ensure you have support for work-related communication and tasks Transportation Allowance: To support in-person collaboration, we offer partial reimbursement for parking and transportation costs incurred during office days We Value You: Employee Recognition: Ongoing recognition & rewards. A culture that emphasizes personal and professional growth At Invicti, we believe our people are at the core of our success. Our Total Rewards approach is designed to attract, support, and grow exceptional talent by offering a balanced mix of competitive compensation, meaningful benefits, and opportunities for recognition and development. We take a global, flexible approach that aligns with our business goals and values while adapting to regional needs. Above all, we are committed to transparency and ensuring our employees understand how we invest in their success and well-being. As we operate in a dynamic, fast-paced industry, this role evolves with the business. While core responsibilities are outlined above, duties may adapt over time to meet operational needs and support both team success and your professional growth "At Invicti, we embrace diversity and individuality in all forms. Discrimination has no place here - regardless of race, religion, gender, age, ability, sexual orientation, or any other aspect that makes you unique. We're all about creating a space where everyone feels valued and included. So come as you are and join us in shaping the future of our industry."