Office Manager
ProductLife GroupAbout Us
ProductLife Group (PLG) is a global life sciences consulting and outsourcing company providing expertise across Product Development, Market & Patient Access, Regulatory Affairs, Safety & Vigilance, Engineering and Digital Transformation. The Group has its headquarters in Paris and affiliates around the globe, with teams across key regions including North America, Europe and APAC.
About The Job
We are looking for an experienced Office Manager, based in Milan, Italy, to coordinate office management, workplace and facilities activities across our Italian locations. The role will also have a European coordination dimension, supporting greater visibility, consistency and collaboration on facilities and real estate matters across countries.
The role requires availability to travel across Italy and Europe.
Key Responsibilities
ProductLife Group (PLG) is a global life sciences consulting and outsourcing company providing expertise across Product Development, Market & Patient Access, Regulatory Affairs, Safety & Vigilance, Engineering and Digital Transformation. The Group has its headquarters in Paris and affiliates around the globe, with teams across key regions including North America, Europe and APAC.
About The Job
We are looking for an experienced Office Manager, based in Milan, Italy, to coordinate office management, workplace and facilities activities across our Italian locations. The role will also have a European coordination dimension, supporting greater visibility, consistency and collaboration on facilities and real estate matters across countries.
The role requires availability to travel across Italy and Europe.
Key Responsibilities
- Coordination of office management activities across all Italian locations
- Responsibility for workplace and facilities management in Italy
- Management and coordination of office renovation, workplace redesign and office optimization projects
- Support for lease-related activities and office footprint assessments
- Coordination of fleet management activities in partnership with Procurement
- European coordination role for facilities and real estate matters, ensuring visibility of office footprint, leases, workplace projects and facility-related initiatives across the different countries
- Development of common standards, reporting and best practices in collaboration with local stakeholders across Europe
- Bachelor s degree in Business Administration, Management, Economics, Engineering, Architecture, Facility Management or a related field
- Approximately 10 years of relevant professional experience
- Proven experience in office, workplace or facilities management
- Experience in office renovation, redisign or workplace optimization, leases and real estate activities
- Experience in coordinating multiple locations and cross-functional stakeholders
- Experience in developing reporting processes and operational standards
- Native-level Italian
- English at B2 level or above
- Office management coordination across all Italian locations
- Workplace and facilities management
- Real Estate (RESO) project coordination and workplace redesign initiatives
- Assessment of future office requirements
- Workplace optimization project management
- Company fleet management coordination in partnership with Procurement
- Strong organizational, communication and coordination skills
- Ability to manage multiple priorities, projects and stakeholders
- Practical and solution-oriented approach
- Ability to collaborate in an international and multicultural environment
- Availability to travel across Italy and Europe
- Permanent, full-time employment contract, with classification in accordance with the Italian Chemical-Pharmaceutical National Collective Bargaining Agreement (CCNL Chimico-Farmaceutico)
- Up to EUR 72.000 + 10% MBO; this range indicated in this job posting represents an estimated range for the position. The final remuneration will be determined based on the selected candidate s experience, skills, qualifications, and internal compensation policies, in accordance with applicable EU and local pay transparency and pay equity requirements
- The package also includes meal vouchers worth 7,00 and the possibility to work remotely in line with the company s smart working policy