Office Manager

About Mecka AI

Mecka AI is building the data infrastructure layer for robotics and embodied AI.
We design and operate global systems for data capture, data labeling, and hardware-enabled workflows used by leading AI labs and robotics companies to train and validate humanoid and embodied AI systems.
We work closely with frontier robotics teams to bridge real-world data, simulation, learning-based systems, and deployed hardware.

The Role

We're hiring an Office Manager to be the operational backbone of Mecka's New York office and a force multiplier for leadership.

We're looking for someone who is sharp, analytical, and commercially minded — someone who can run the office, support executive workflows, and plug into business development and operations work when needed. You'll be a key part of how Mecka functions day-to-day and a trusted extension of the leadership team.

If you thrive in fast-moving environments, hate wasted motion, and want to be close to the action at a company building something that matters — this is the role.

What you will be doing

Office Operations

• Own the day-to-day operations of the NYC office — vendor relationships, supplies, facilities, and anything that keeps things running

• Set up and maintain systems and processes that make the office efficient and professional

• Coordinate events, offsites, team meetings, and visitor logistics

• Be the go-to person for anything operational in New York

Business Development Support

• Support the BD and sales team with research, outreach coordination, and pipeline tracking

• Help prepare decks, briefs, and materials for partner and customer meetings

• Assist in managing relationships — tracking touchpoints, following up, keeping things moving

• Identify opportunities to improve how we manage and grow commercial relationships

NYC Operations Lead

• Serve as the operational point of contact for the New York office

• Coordinate across teams — sales, deployments, engineering — to ensure NYC runs smoothly

• Flag issues, surface blockers, and solve problems before they escalate

• Help onboard new hires and contractors based in New York

What you bring

• 3+ years in an office manager, chief of staff, operations, or generalist role at a fast-moving company

• Demonstrated ability to manage multiple workstreams simultaneously without dropping balls

• Strong written and verbal communication — clear, concise, and professional

• Comfortable with data, metrics, and analytical work — not just logistics

• Experience hosting events

Even better if you have

• Prior experience at a startup, tech company, or high-growth environment

• Exposure to business development, sales operations, or commercial workflows

• Has built or improved internal processes, not just maintained them

• Comfortable using tools like Notion, Slack, Google Workspace, and CRM platforms

• Has operated as a de facto office lead or chief of staff in a previous role

More about you

• A natural executor — you see what needs to happen and make it happen

• Analytically minded — you bring data and structure to ambiguous problems

• Highly organized without being rigid — you adapt fast when priorities shift

• Discreet, trustworthy, and professional with sensitive information

• Energized by variety — no two days look the same and that's how you like it

• Low ego, high output — you care about outcomes, not credit

Why This Role

• Be at the center of a fast-growing company doing important work

• High trust, high visibility, and direct access to leadership

• Real scope — this isn't a gatekeeper role, it's a builder role

• Opportunity to grow into broader operations or chief of staff responsibilities over time

• Work out of Mecka's New York office alongside a sharp, driven team

A Note on Applying

Studies show women and candidates from underrepresented groups often only apply when they meet 100% of the listed qualifications, while others apply after meeting 60%. If you don't check every box above but believe you can do the job, we encourage you to apply — we're looking for capability and trajectory, not a perfect checklist match.

Inclusive Hiring at Mecka

We are committed to creating an inclusive and supportive candidate experience. Should you require any accommodation whatsoever during the interview process, please inform us without any hesitation. Mecka is dedicated to ensuring equal treatment and opportunity in all phases of recruitment, selection, and employment, in compliance with employment law. We do not discriminate based on gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other protected category. Mecka is proud to be an equal opportunity employer, fostering a culture of inclusivity and maintaining a work environment that is free from discrimination, harassment, and retaliation.

Use of Artificial Intelligence in Recruitment

Mecka uses artificial intelligence (AI) responsibly to support administrative and efficiency-focused aspects of our recruitment process. This includes activities such as drafting job descriptions, generating interview questions, note-taking and recordings, and supporting sourcing and scheduling workflows. All candidate evaluations, interviews, and hiring decisions are made by members of the Mecka team. While AI tools may assist with screening and assessment, they do not replace human judgment in selection decisions. Our use of AI is intended to streamline routine tasks, improve consistency, and enhance the overall candidate experience. We are committed to upholding principles of fairness, transparency, and accountability in all hiring activities. Mecka regularly reviews its recruitment practices to mitigate bias and to ensure alignment with applicable laws and evolving best practices.