Office Manager and Executive Assistant

About the company

Our client is a legal technology company.

The role

Raydar is recruiting for this role on behalf of our client. This hybrid position pairs hands-on oversight of the workplace with direct administrative support for the most senior executive. Roughly 60% of the work is executive support and 40% is keeping the office running, with a strong emphasis on discretion and reliability.

What you'll do

- Run daily office operations and manage vendor relationships.

- Oversee supplies, facilities, security and maintenance, and help shape the workplace experience.

- Coordinate logistics for new hires and organize office events.

- Manage the CEO's calendar and meeting schedule.

- Arrange domestic and international travel and detailed itineraries.

- Screen correspondence and prioritize incoming communications.

- Prepare agendas, presentations and meeting materials, and record minutes and action items.

- Process expenses and approvals.

- Support Board and executive leadership meetings.

- Handle confidential information with discretion.

- Partner with teams across the business on strategic initiatives.

- Maintain filing systems and executive records.

- Host visitors and coordinate executive hospitality.

- Take on other duties as assigned.

What we're looking for

- Prior experience as an assistant to senior-most executives.

- Wide-ranging administrative background, including managing projects, organizing itineraries and diaries, handling email and keeping minutes.

- Experience in a high-growth technology business, or in other fast-moving roles where you covered many responsibilities.

- Willingness to respond outside regular hours when something urgent comes up.

- Bachelor's degree.

- Working knowledge of Microsoft 365, Google Workspace, Slack and Zoom.

- Strong organization and time management, comfort balancing competing priorities, sound judgment with sensitive information, and clear written and spoken communication.

Compensation and benefits

- Base salary: USD 85,000 to 115,000 per year

- Generous time off

- Health benefits

- Parental leave

- Retirement plan with employer match

Location and work model

- New York City, NY, United States

- Hybrid, 3 days per week in the office

- Full-time