Office Tasks

Overview:

In a small, all-volunteer organization, office tasks are crucial for smooth operations.

Reports to – ask your questions of:

1. Lead Office staff

2. Officer on duty

Key Tasks:

• File Maintenance (if trained)

  • Coding

  • Filing

· Scanning documents – printer

· Shredding documents

· Writing (thank you notes, post cards, etc.)

· Inventory and monitoring office and kitchen supplies

· Organizing office supplies and storage and kitchen cabinets

· Act as backup for:

o Answering the phone (take messages, and direct inquiries to the appropriate person or department)

o receiving donations and conducting sales of merchandise

· Provide support for events, conventions and meetings

o Printing

o Name badge assembly

o Material/Document assembly

o Booth/event supplies

· PCO and Candidate Support

o Literature bundling

o Sign disbursement using appropriate record keeping

o Receiving donations

o Literature and sign inventory

• Maintain a clean office

  • Ensure the kitchen is clean at the end of the shift

  • Monitor refrigerator

  • Empty garbage at the end of the week

  • Run vacuum as needed

  • Report any maintenance issues

· Special projects as needed