Operations Admin Assistant (Remote)

This is a support role suited to someone organised, responsive, and comfortable working independently in a fast-moving, time-sensitive environment.

Key Responsibilities:

- Assist with daily operational reporting for ongoing vessel jobs

- Support coordination between vessels, crew, and shore-side contacts on routine logistics (e.g. provisioning, scheduling updates)

- Help maintain accurate records of ongoing jobs, correspondence, and job files

- Monitor relevant group chats/communication channels and flag items requiring attention

- Provide backup coverage during the Ops Admin Coordinator's leave, off-hours periods, or high workload periods

- Assist with basic follow-ups with vendors, agents, and service providers as directed

- Support document preparation and filing for operational and compliance purposes

What We're Looking For:

- Based in Indonesia

- Fluent in Bahasa Indonesia and English (written and spoken)

- Prior experience in an admin, coordination, or operations support role (marine/shipping/logistics background a plus but not required)

- Willing to travel and visit shipyards or vessels as needed for operational coordination

- Proficient in standard admin tools: Microsoft Excel/Google Sheets, Outlook, PDF editors, and messaging platforms

- Strong written communication skills — comfortable corresponding professionally with external parties

- Reliable, responsive, and able to work independently with minimal supervision

- Comfortable working remotely with standard communication tools (WhatsApp, email, video calls)

- Detail-oriented, especially with records and documentation

- Able to work flexibly around occasional after-hours or weekend requests, given the nature of marine operations

What We Offer:

Fully remote position

Exposure to marine operations, towage, and ship management

Opportunity to grow within the company as our operations and ship management services expand

How to Apply:

Please send your resume to hr@maverickoffshoreservices.sg or contact +62 812 9991 2179