Operations Executive Assistant (Job ID: RAQDJ1)

🚀 Operations Executive Assistant Job ID: RAQDJ1 Industry: Business Consulting 📊 Location: LATAM / South Africa 🌍 Job Type: Part-Time (30 Hours per Week) Schedule: Monday–Friday ⏰ 8:30 AM – 11:30 AM & 4:30 PM – 7:30 PM EST (Flexible if needed) Salary: 💰 $8–$10 per hour Start Date: ASAP 🌟 Grow With a Strategic Consulting Firm We’re hiring a high-performing Operations Executive Assistant to support a growing business consulting firm focused on delivering strategic, technical, and operational solutions to clients. This is a high-impact role where you’ll act as both a right-hand Executive Assistant and Operations Coordinator , helping manage client relationships, streamline workflows, and support business growth. If you're organized, proactive, and systems-minded , this is a fantastic opportunity to grow alongside a relationship-driven consulting business . 📈 🎯 About the Role This position blends executive support, client coordination, and operational management . You'll help manage communications, coordinate scheduling, support onboarding, and improve internal processes. The ideal candidate is someone who thinks ahead , enjoys building structure , and thrives in a fast-paced consulting environment . You won’t just follow processes — you’ll help improve and scale them . ⚙️ 🛠️ Key Responsibilities 📅 Executive Support & Calendar Management Manage calendar scheduling and meeting coordination Prepare agendas and organize meeting logistics Support travel planning when needed 📩 Inbound Communication & Scheduling Monitor inbound communication across email, LinkedIn, Slack, and more Track conversations and ensure timely follow-ups Coordinate networking calls, business meetings, and client discussions 📄 Client Onboarding & Contract Coordination Support proposals, NDAs, and contract workflows Coordinate documentation for onboarding Track contract status and assist with updates 🧠 CRM & Process Management Maintain CRM records in HubSpot Support systems using Notion, Google Workspace, and Claude Cowork Help organize dashboards and internal tracking 🤝 Customer Success & Relationship Support Coordinate client communications and check-ins Track relationship touchpoints Support customer success workflows ⚙️ Process Improvement & Operational Support Identify workflow improvements Support automation and AI-driven processes Help scale operational systems ✅ Qualifications & Skills Must-Have ✔️ Experience as Executive Assistant, Operations Coordinator, or similar role ✔️ Experience with HubSpot, Notion, Google Workspace , or similar tools ✔️ Strong calendar management and scheduling experience ✔️ Experience supporting proposals, contracts, or documentation workflows ✔️ CRM experience (HubSpot or similar) ✔️ Strong organizational and multitasking skills ✔️ Excellent English communication skills 🌟 Preferred Experience supporting consulting or professional services firms Client onboarding or customer success experience Familiarity with AI tools (ChatGPT, Claude, etc.) 🤖 Experience with workflow design or process documentation Interest in supporting mission-driven leadership 🧠 Ideal Candidate Traits ✨ Highly proactive and anticipates needs ✨ Strong ownership and accountability ✨ Detail-oriented and structured ✨ Comfortable suggesting improvements ✨ Strong critical thinking and problem-solving skills ✨ Clear and confident communicator ✨ Thrives in fast-paced, tech-forward environments 🚀 Why You’ll Love This Role Work with a growing consulting firm High-impact role with ownership and visibility Flexible split-shift schedule Opportunity to improve systems and operations Long-term growth potential 🌟 Ready to become the operational backbone of a growing consulting business? Apply now and help build scalable systems that drive success.