Operations & Executive Coordinator

About Anvil For over a decade, Anvil has built intelligence platforms for Canada and NATO allies — data and information management tools designed for the people making decisions in complex, high-stakes environments. We are part of the first generation of Canadian defence technology companies working toward genuine defence sovereignty, and we hire people who care about that mission. We are Canada’s sovereign intelligence capability and the vanguard of Canadian defence renewal. Job Type: Full Time Hybrid (Ottawa) While this is a hybrid role with opportunities for flexible work, the nature of the role will likely necessitate working in the Anvil office multiple times a week, with the possibility of being in the office up to 5 days during peak periods. Total Compensation: CAD $75,000-85,000 base salary — placement within range based on experience and qualifications. Vacancy Status: This posting is for an existing vacancy at Anvil. We are actively hiring for this role. The Role As Operations & Executive Coordinator, you will provide key support to our senior leadership team - including the CEO, CFO, and COO - along with our marketing function. You will work closely with our COO who will set your priorities and direction. You will help keep Anvil running effectively across several key areas, including supporting our office environment, coordinating executive schedules and travel, helping with government visits, and assisting with marketing research and content coordination. No two weeks will look identical, and you will have visibility into our business from day one. For the right person, this role will be a launch pad into a career in the Canadian defence sector. You will work closely with leadership, gain exposure to how a defence technology company operates, and be well positioned to grow into operations, executive support, marketing, or another area where you demonstrate strong ability. Office & Facilities Manage the day-to-day office environment: visitor reception, supplies, equipment ordering, mail and courier handling Coordinate meeting room bookings and AV setup; troubleshoot first-line issues before they become problems Coordinate health and safety basics (first aid, fire warden coordination, JHSC administration) Help plan and run office events: all-hands, team socials, offsites, customer and partner receptions Support office planning as headcount scales (desk allocation, capacity tracking, office moves) Executive & Leadership Support Coordinate travel logistics for executives and visiting leadership: flights, hotels, ground transport, conference registrations Compile expense reports and manage related documentation Prepare meeting packs, agendas, and minutes; track action items and follow up Help coordinate investor, customer, and government visits Handle document formatting, slide cleanup, and proofreading Marketing Support Monitor and flag relevant media coverage, industry news, and competitor activity Conduct market research as directed Coordinate logistics and event management Support social media with graphics coordination and copy assistance Proof documents and collateral before distribution Skills, Experience, and Requirements Candidates who meet the following requirements are likely to succeed as our Operations & Executive Coordinator. Recent graduates with limited professional experience who meet our requirements are encouraged to apply. All applicants must be eligible to obtain and maintain a Canadian Government Security Clearance to the Top Secret level. Exceptional organizational skills: you are the person who never loses track of things and never drops a ball Strong written communication: you can draft a clear email, clean up a slide, and proof a document without being asked twice High discretion: you will be exposed to sensitive information about the company, its clients, and its leadership A proactive approach: you take initiative on routine tasks and flag what needs attention Adaptable and organized: you manage a varied workload and adjust as priorities are set Genuine interest in the defence and national security sector: you do not need previous professional experience in the sector, but you need to demonstrably care about the mission An undergraduate degree: or other professional evidence of strong written and verbal communication and organizational skills Compensation & Benefits Competitive salaries Flexible health benefits package Industry-leading employer retirement contributions match Hybrid work model combining remote flexibility with meaningful in-person collaboration in our modern office in the historic Carriageway building in downtown Ottawa Application Process To apply for this role, please submit a CV and cover letter. Due to the requirements for strong written communication in the role, your cover letter will be an important part of your application and should include the following: Why you want to work for Anvil Why you think you are suited for the role, with focus on where any interest or experience in national defence comes from Applications without a relevant cover letter will not be considered. The application process will likely include: A preliminary call with our team, which will be a chance for you to find out more about ANVIL and the role. An initial interview to discuss your experience and suitability for the role. ANVIL welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process. Why Join Us? Our Mission This is more than just a job; you'll be part of a team of dedicated professionals who share a common goal: to increase the safety and security of Western democracies through the effective use of data. Our workplace is not just a job; it's a community of like-minded people working together to make a positive impact on the world we live in. Compensation & Benefits Competitive salaries Flexible health benefits package through Equitable Industry-leading employer retirement contributions match Work Environment Hybrid work model combining remote flexibility with meaningful in-person collaboration Modern office in the historic Carriageway building in beautiful downtown Ottawa Access to downtown amenities, transit, and Ottawa's vibrant cultural scene What You'll Experience Work alongside dedicated professionals who value excellence and collaboration Contribute to building the team behind technologies with real-world security impact Ground-floor opportunity to shape people operations as ANVIL scales Join a culture where your expertise and ideas matter Application Process To apply for this role, please submit your CV and cover letter. The application process will likely include: A preliminary call with our team, which will be a chance for you to find out more about ANVIL and the role. An initial interview to discuss your experience and suitability for the role. A practical exercise to assess your approach to common scenarios in the role. ANVIL welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process. Use of AI in Recruitment: ANVIL does not use artificial intelligence to screen, assess, or select applicants for this position. All applications are reviewed by members of our recruitment team.