Operations & Supplier Management Specialist

AnvilGrid exists to bring Resilient Power Everywhere. We're not a hardware vendor, not a software platform, and not a consultant — we're an end-to-end, white-glove operational power partner that engineers, deploys, and operates behind-the-meter battery storage systems so our customers never have to think about power again.

We're building the distributed energy backbone of the future — one system, one operator, one accountability partner at a time. As a small, fast-growing team with major deals on the horizon, every hire we make matters. This role is core to that mission: it's the person who makes sure that once a customer says yes, everything after that — delivery, compliance, commissioning — happens without a single dropped detail.

This role is the critical link between AnvilGrid's internal teams — Finance, Project Management, Engineering, and Logistics — and our external suppliers. Nothing about an order moves without passing through this person. You'll be the one keeping three moving targets in sync on every single order: the delivery schedule, the contract terms, and what was promised to the customer.

We're looking for someone with 3+ years of experience in supplier management, procurement, operations, or project coordination — ideally from an industry with long lead times and real compliance stakes (industrial manufacturing, mining, oil & gas, energy infrastructure, or similar).

Above all, we're looking for a communicator first. This role sits at the center of a web of suppliers, engineers, logistics teams, finance, and customers — the person who thrives here is the one who can build rapport quickly, track small details without dropping any of them, and pick up the phone the moment something needs a human conversation instead of an email thread.

• Direct access and real ownership. You'll work alongside our founder and full leadership team from day one, this isn't a role buried in a large organization, it's a seat close to the decisions that matter.
• A company built for the long term. We design for decades, not projects, and we're building the team the same way.
• A mission worth showing up for. You'll be part of delivering resilient power to businesses and communities that can't afford downtime, real infrastructure, real impact.
• Flexible, trust-based collaboration. Weekly check-ins and clear communication cadence, not micromanagement, we hire people we trust to own their work.

Post-Award Project & Program Support

• Drive internal alignment across Finance and other functional teams for projects at award stage or later.
• Serve as the primary operational point of contact for supplier alignment, ensuring suppliers understand and meet AnvilGrid's requirements throughout the order lifecycle.

Order & Invoice Management

• Track and manage supplier invoicing in coordination with Finance, ensuring accuracy and alignment with contract terms and payment milestones.
• Monitor and track order acknowledgements from suppliers, confirming timely receipt and resolving discrepancies.
• Fully utilize internal tools — Notion, Google Drive, and AI-assisted workflows — to follow established processes.

Contract Compliance & Delivery

• Ensure ongoing compliance to contractual scope, terms, specifications, and commercial conditions across all active purchase orders.
• Monitor delivery performance against customer commitments and proactively flag risks to on-time delivery.
• Maintain and update ship outlooks across the order portfolio in Notion dashboards.
• Pick up the phone when a customer or vendor conversation needs to happen — proactively, not reactively.

Variance Management & Corrective Action

• Identify variances in orders, materials, and schedules relative to contractual and program baselines.
• Drive root-cause analysis and lead or support corrective action plans with suppliers and internal stakeholders.

Reporting & Operational Cadence

• Prepare and present order status, ship outlooks, variances, and recommendations at the weekly operations meeting.
• Provide clear, data-driven updates that enable timely escalation and resolution.

• See It Through — We finish what we start and stand behind every outcome.
• Make It Right — No ego, no blame, only solutions.
• Build Something Big — We design for decades, not projects.
• Transparency Always — Clear, honest communication drives trust and performance.
• We Win When They Win — Customer uptime and success define ours.

Required

• 3+ years of experience in supplier management, procurement, operations, or project coordination.
• Strong understanding of purchase order lifecycle management, contract compliance, and invoicing processes.
• Excellent cross-functional communication skills — this is the single most important factor for this role.
• Strong analytical skills, with the ability to identify variances, assess risk, and recommend corrective actions.
• Proficiency in Microsoft Excel.
• Comfortable working with Notion, Slack, and Gmail as core daily tools.
• Fluent English, written and spoken.

Strongly Preferred

• Background in an industry with long lead times and compliance requirements — industrial manufacturing, mining, oil & gas, or industrial equipment sectors.
• Familiarity with international supplier logistics, incoterms, or shipping/customs processes.

Nice to Have

• Hands-on experience with ERP/procurement systems (SAP, Oracle, or similar).
• Experience within Battery Energy Storage Systems (BESS), renewable energy, or broader energy infrastructure.
• Experience supporting or leading recurring operations reviews with senior stakeholders.

Key Traits

• Detail-oriented with strong organizational and follow-through skills.
• Comfortable managing multiple concurrent orders/programs in a fast-paced environment.
• Builds rapport quickly and drives alignment across diverse stakeholders.
• Solutions-oriented approach to supplier relationships — collaborative, not transactional.

Type: Remote Independent contractor, Full-time (40 hours/week)

Schedule: Monday–Friday, 8:00 AM – 4:00 PM PST

Central or South America preferred (for time zone alignment)

Compensation: starting at $1,800/month depending on experience

Timeline: Immediate hire, targeting 30–45 days

Please email the following to Operations+Anvilgrid@allsikes.com:

• Resume: As a PDF titled [Lastname.Firstname.Ops.Specialist.pdf]
• Cover letter Including: a) What intrigues you about working with us, b) Specific experiences that prove you're the right person for this role, c) The last books you've read, d) What you do for fun.
• Short examples of when you’ve:
• Turned messy inputs into clear task plans
• Identified something that needed to be done, fixed, or improved and took ownership to make it happen



Well-structured, thoughtful applications will stand out. If you have questions, feel free to include them in your message.