Payroll Administrator

Thuma is seeking a detail-oriented and dependable Payroll Administrator to manage and execute end-to-end payroll operations. This role is critical to ensuring our employees are paid accurately, on time, and in compliance with all applicable regulations. You’ll work closely with Finance, People Operations, and external partners to support a smooth, transparent payroll experience as Thuma continues to grow. Thuma’s Headquarters is based in the historic Presidio neighborhood of San Francisco. Candidates should be able to come into our office. In recognition of the personal and professional benefits that team members gain from time spent together in person, we organize a range of events throughout each year designed to bring our entire team together! You Will Process multi-state payroll across multiple schedules using Rippling, building relationships with site managers to ensure timely timecard submissions and approvals in compliance with federal, state, and local minimum wage laws, tax regulations, and required deductions. Administer 401(k) contributions, including funding, reconciliations, and ongoing compliance reporting Manage payroll tax filings, workers’ compensation audits, 401(k) audits, and unemployment/disability claims processing in partnership with external vendors and agencies Support equity compensation reporting in Carta, ensuring payroll tax accuracy and compliance related to stock-based compensation events Coordinate Pay Data Reporting, ACA compliance, and benefits non-discrimination testing Reconcile payroll reports and support monthly, quarterly, and year-end close activities Maintain accurate payroll records and documentation, ensuring audit readiness and data integrity Serve as a trusted point of contact for employee payroll questions, providing clear and timely support Partner closely with Finance and the People Team to continuously improve payroll processes as Thuma scales Support benefits and insurance program administration Support with the build and maintenance of all pay related policies for onboarding paperwork Proactively monitor overtime, double time, meal and rest break violations and labor spend. Ensure compliance with state and federal employment laws, including pay transparency and wage regulations. In partnership with the People Team, support the business with managing non-employee workers including overseas EORs, contractor classifications, compliance and payment processes. This Might Describe You 5+ years of payroll administration experience, preferably in a high-growth and multi-state environment supporting large hourly employee populations. Strong working knowledge of U.S. payroll laws, tax regulations, and compliance requirements Experience with payroll systems (e.g., Rippling, Workday, or similar) High attention to detail with strong organizational and time-management skills Ability to handle sensitive and confidential information with discretion Clear, professional communication skills, and a service-oriented mindset Proficiency with Excel/Google Sheets Why Join Us 401(k) : Participation in our 401(k) program with company matching up to 6% of your contributions. Benefits* : Comprehensive medical, dental, and vision coverage with generous employer contributions, 100% paid parental leave, and company-sponsored One Medical and WellHub memberships. Equity : Participation in employee stock option plan. Flexible by Design : We operate with a high-performance mindset, paired with thoughtful flexibility—flexible hours, flexible PTO, and a hybrid approach that supports both focus and balance. Time to Recharge : Enjoy 13 company holidays each year to rest, reset, and celebrate what matters most. Employee Discount** : 40% off almost all Thuma products. Cell Phone Stipend : $100 per month to support work-related phone use. Commute Reimbursement : Up to $150 per month for commuting to our office. Room Upgrade : A complimentary product credit upon joining, valued at up to $3,000. ** Some exclusions may apply * Eligibility for compensation, benefits, and perks may vary based on employment status (e.g., full-time, part-time, temporary), work schedule, and applicable holiday policies, and are subject to the terms of the relevant plans and company guidelines. Who We Are Thuma is a modern design company specializing in furniture and home goods. We believe simplicity is the ultimate luxury. That the details matter. And that good design is good hospitality. We recognize that people come with a wealth of knowledge and are talented beyond the scope of a functional role. If this sounds like you, we encourage you to apply even if your experience doesn’t precisely match our job description. We hire for integrity, initiative, collaborative spirit, open mindedness, and willingness to learn. Thuma is dedicated to going above and beyond to bring people with diverse perspectives and unique experiences together to do great work. We strive to create a sense of belonging by creating an inclusive culture where everyone can be their authentic self and by treating each and every team member with kindness, equity, and respect, always.